Parts Specialist

Smart Care Equipment Solutions; California (MO); Hybrid; USD 34,000 - 44,000; Full time

Job summary

Smart Care Equipment Solutions is seeking a Parts Specialist in Anaheim, CA to manage parts orders for field technicians, verify details, and enter data into our internal systems. The role supports warehouse operations and timely documentation such as quotes, work orders, receipts, and truck stock inventory.

You will receive shipments, check deliveries, process returns for credit, and coordinate with regional managers to ensure accurate parts availability.

Qualifications

• Orders parts for field technicians and verifies order details.
• Enters data into internal systems and maintains accurate records.
• Keeps logs of shipments, returns, and inventory accuracy.

Responsibilities

• Order parts for field technicians and verify order details.
• Produce accurate administrative documents like quotes, work orders and receipts.
• Coordinate with operations to ensure warranty/credit processes are proper.

Skills

Parts ordering

Data entry

Inventory control

Attention to detail

Tools

ERP software

Job description

Parts Specialist Anaheim, CA Pay Range: $25-32hr. DOE Fulltime, M-F, 8-5pm

KEY RESPONSIBILITIES/ACCOUNTABILITIES

Order parts for field technicians by reading source documents, verifying order information for correctness, and entering data into specific software fields. Produce accurate and timely administrative documents, such as parts order forms, quote sheets, work orders, time sheets, receipts, and truck stock inventory. Locate and correct data entry errors or report them to the supervisor. Maintain logs or activities and completed work, and store completed documents in appropriate locations. Receive all truck freight shipments and label upon arrival if applicable for your specific location. Daily check-in of UPS/FEDEX deliveries with communication to Regional Service Managers if applicable for your specific location. Daily check the warranty board for any new parts that need to be returned for credit and apply for RMA. Bi-weekly work with operations to ensure all warranty and non-used parts are returned to the vendor/MFG for credit. Process and place on WILL CALL all local order pick-ups. Follow safe work practices and accident prevention procedures.

WORK ENVIRONMENT/PHYSICAL DEMANDS

This job operates in a professional office and warehouse environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This role regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts in high, precarious places and is occasionally exposed to wet and/or humid conditions, ambient air, temperature extremes, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate, but occasionally high. The Overall Physical Demands of this job are considered Medium.

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply.

If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail].

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Our strong reputation and leading customer service stems from our high-quality technician base, breadth of services and quick response times. We are OEM-agnostic with the ability to service more than 10,000 types of equipment – giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs. As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers – from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.