Purchasing Specialist

WARE; New Albany (IN); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Paid vacation

Health, dental, vision, life, and disb

401(k) with company match

Christmas bonus

Profit sharing

Job summary

WARE is seeking a Purchasing Specialist to support purchasing operations by coordinating purchase orders, managing vendor communication, and monitoring orders. This role partners with Project Management, Accounting, Sales, Service, and Operations to meet needs accurately and on time.

The ideal candidate has 3+ years of purchasing experience, strong attention to detail, and proficient Excel and ERP system usage.

Qualifications

• 3+ years' experience in purchasing, procurement, inventory, or order management preferred.
• Strong attention to detail and organization.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and effectively use purchasing and inventory systems.
• Strong problem-solving skills and a proactive approach.
• Ability to work independently and collaborate across departments.
• Industrial, manufacturing, construction, or technical experience is a plus.

Responsibilities

• Create and process purchase orders for sales orders, job requisitions, stock replenishment, and other approved purchasing needs.
• Create and manage sub POs, communicating with Project Managers and Accounting regarding status and updates.
• Place stock replenishment orders based on established reorder points and inventory needs.
• Communicate with vendors to obtain order acknowledgments and confirm pricing, quantities, and lead times.
• Monitor open orders and follow up on delayed or outstanding items.
• Update POs to reflect changes in pricing, quantities, lead times, freight, or other order details.
• Communicate purchasing updates, changes, and potential issues to appropriate internal departments.
• Partner with internal teams to understand and fulfill purchasing needs.
• Maintain accurate purchasing records and documentation.
• Resolve routine purchasing discrepancies and elevate issues when needed.
• Build positive, professional relationships with vendors and internal customers.
• Follow established purchasing processes, approval requirements, and internal controls.
• Identify opportunities to improve purchasing process, accuracy, and communication.

Skills

Purchasing experience

Vendor management

Excel skills

Cross-functional collaboration

Communication skills

Inventory/order management

Tools

ERP systems

Inventory software

MS Office

Job description

Description

WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company’s success.

We’re seeking a Purchasing Specialist to support WARE’s purchasing operations by coordinating purchase orders, managing vendor communication, monitoring orders, and supporting inventory replenishment. This role partners closely with Project Management, Accounting, Sales, Service, Operations, and other departments to ensure purchasing needs are met accurately and on time.

Key Responsibilities:

• Create and process purchase orders for sales orders, job requisitions, stock replenishment, and other approved purchasing needs
• Create and manage Sub POs, communicating with Project Managers and Accounting regarding status and updates
• Place stock replenishment orders based on established reorder points and inventory needs
• Communicate with vendors to obtain order acknowledgments and confirm pricing, quantities, and lead times
• Monitor open orders and follow up on delayed or outstanding items
• Update POs to reflect changes in pricing, quantities, lead times, freight, or other order details
• Communicate purchasing updates, changes, and potential issues to appropriate internal departments
• Partner with internal teams to understand and fulfill purchasing needs
• Maintain accurate purchasing records and documentation
• Resolve routine purchasing discrepancies and elevate issues when needed
• Build positive, professional relationships with vendors and internal customers
• Follow established purchasing processes, approval requirements, and internal controls
• Identify opportunities to improve purchasing process, accuracy, and communication

Requirements

• 3+ years' experience in purchasing, procurement, inventory, or order management preferred
• Strong attention to detail, organization, and follow-through
• Excellent communication and relationship-building skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, particularly Excel
• Ability to learn and effectively use purchasing and inventory systems
• Strong problem-solving skills and a proactive approach
• Ability to work independently and collaborate effectively across departments
• Industrial, manufacturing, construction, or technical experience is a plus
  

Position Details

• Full-time, hourly, in-office position, Monday–Friday, 8:00 a.m.–4:30 p.m
• Paid vacation and holidays
• Health, dental, vision, life, and disability insurance
• 401(k) with company match
• Christmas bonus
• Opportunity for profit sharing