Purchasing Specialist

WARE Boiler Services; Louisville (KY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid vacation and holidays

Insurance benefits (health, dental,视觉,

Job summary

WARE Boiler Services is seeking a Purchasing Specialist to coordinate purchase orders, manage vendor communication, monitor orders, and support inventory replenishment. This role collaborates with Project Management, Accounting, Sales, Service, Operations, and other departments to ensure purchasing needs are met accurately and on time.

The position is full-time, in-office, with standard hours Monday–Friday.

Qualifications

• 3+ years' experience in purchasing, procurement, or inventory.
• Strong attention to detail and organization.
• Excellent communication and relationship-building skills.
• Proficiency with Excel and Office; learn purchasing systems.

Responsibilities

• Create and process purchase orders for sales orders, job requisitions, and stock replenishment.
• Create and manage Sub POs and coordinate with Project Managers and Accounting.
• Place replenishment orders based on reorder points and inventory needs.
• Communicate with vendors on pricing, lead times, and acknowledgments.
• Monitor open orders and follow up on delays; update POs as needed.
• Maintain purchasing records and documentation.
• Identify opportunities to improve purchasing processes and communication.

Skills

Attention to detail

Excel proficiency

Communication skills

Multitasking

Independent work

Tools

Excel

Purchasing systems

Job description

WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company’s success.

We’re seeking a Purchasing Specialist to support WARE’s purchasing operations by coordinating purchase orders, managing vendor communication, monitoring orders, and supporting inventory replenishment. This role partners closely with Project Management, Accounting, Sales, Service, Operations, and other departments to ensure purchasing needs are met accurately and on time.

Key Responsibilities:

• Create and process purchase orders for sales orders, job requisitions, stock replenishment, and other approved purchasing needs
• Create and manage Sub POs, communicating with Project Managers and Accounting regarding status and updates
• Place stock replenishment orders based on established reorder points and inventory needs
• Communicate with vendors to obtain order acknowledgments and confirm pricing, quantities, and lead times
• Monitor open orders and follow up on delayed or outstanding itemsUpdate POs to reflect changes in pricing, quantities, lead times, freight, or other order details
• Communicate purchasing updates, changes, and potential issues to appropriate internal departmentsPartner with internal teams to understand and fulfill purchasing needs
• Maintain accurate purchasing records and documentation
• Resolve routine purchasing discrepancies and elevate issues when needed
• Build positive, professional relationships with vendors and internal customers
• Follow established purchasing processes, approval requirements, and internal controlsIdentify opportunities to improve purchasing process, accuracy, and communication

Requirements:

• 3+ years' experience in purchasing, procurement, inventory, or order management preferred
• Strong attention to detail, organization, and follow-through
• Excellent communication and relationship-building skillsAbility to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, particularly ExcelAbility to learn and effectively use purchasing and inventory systems
• Strong problem-solving skills and a proactive approachAbility to work independently and collaborate effectively across departmentsIndustrial, manufacturing, construction, or technical experience is a plus
• Full-time, hourly, in-office position, Monday–Friday, 8:00 a.m.–4:30 p.m
• Paid vacation and holidaysHealth, dental, vision, life, and disability insurance

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