Purchasing Specialist

Creative Realities, Inc.; Louisville (KY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match up to 3%

Paid time off and holidays

Job summary

Creative Realities, Inc. is seeking a Purchasing Specialist to manage day-to-day procurement, PO creation, and data entry in NetSuite. You will work closely with Accounts Payable to ensure timely fulfillment and accurate vendor invoices, while maintaining inventory levels and reporting.

The role emphasizes ERP proficiency, attention to detail, and the ability to adapt in a fast-paced environment, with a focus on customer satisfaction and team collaboration.

Qualifications

• Proficiency in NetSuite or similar ERP required.
• Strong MS Office knowledge.
• Strong planning and time management.
• Team oriented with good communication.
• Able to prioritize and adapt to changing priorities.

Responsibilities

• Verifies purchase requisitions and clarifies items.
• Prepares POs in NetSuite and routes for approval.
• Expedites orders and tracks deliveries in NetSuite.
• Maintain open PO reports and inventory levels.
• Collaborate with Accounts Payable to match vendor bills.
• Generate reports using NetSuite saved searches.

Skills

Attention to detail

Time management

Teamwork

Communication skills

Problem solving

Education

Bachelor's degree

Tools

NetSuite

MS Office

Job description

Creative Realities, Inc. (NASDAQ: CREX) is a full-service, digital signage solutions company with a passion and purpose of connecting brands and people in spaces and places they love. We design, develop, deploy, and maintain digital experiences that are contextually relevant, omni-channel, and specific to the physical environment. Our approach is consultative, tech-agnostic, and solution centric. Our capabilities are end-to-end with the ability to deploy at scale - whether its thousands of locations or a single flagship experience. We specialize in key verticals including Automotive, C-Store, QSR, Heath Care, Retail, and Sports & Entertainment with extensive experience in how digital transforms these environments. Our purpose-built CMS software and ad-revenue / monetization platforms are considered best in class and serve as the backbone for successful installations and ongoing support. Visit www.CRI.com for our full story.

About the Position

Our growing business is looking for a Purchasing Specialist to assist with the day-to-day procurement activities (creation and submission of POs, follow-up for tracking requests, costing updates, etc.) as well as the entry of customer placed orders in our systems (matching of customer PO to Proposal/BOM/etc.)

Key Responsibilities

• Verifies purchase requisitions by comparing items requested to NetSuite item master; clarifying unclear items; seeking/recommending alternatives where applicable.
• Prepares purchase orders in NetSuite by verifying specifications and price; obtaining supplier recommendations for substitutes; routing for approval via NetSuite approval workflow (Procurement Manager).
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders in NetSuite.
• Maintain and monitor open PO report/saved search in NetSuite to ensure timely receipt and closure.
• Forwards available inventory items by verifying stock in NetSuite; scheduling delivery.
• Work with Accounts Payable daily (min. weekly) to ensure drop-ship POs are accurately received/fulfilled in NetSuite across corresponding POs and sales orders, and vendor bills matched correctly.
• Work with Procurement Manager/team to confirm deliveries satisfy assigned POs in NetSuite; report backordered/missing items.
• Assist Procurement Manager maintaining inventory levels using NetSuite reorder points/min-max settings.
• Establish reliable contact w/ Project Management to ensure field purchase orders are accurate in NetSuite.
• Updates job knowledge via educational opportunities (incl. NetSuite training/updates).
• Accomplishes purchasing/org mission by completing related results as needed.
• Match Customer PO/Executed Proposal to Engineering BOM in NetSuite.
• Compile daily Order Entry task info; establish entry priorities in NetSuite.
• Perform accurate/timely task completion by inputting into NetSuite or escalating within 24-hr SLA.
• Ensure newly created NetSuite Project matches what was sold; elevate discrepancies prior to order entry.
• Communicate updates to Sales/Ops as necessary.
• Maintain data integrity of vendor, item, and pricing records in NetSuite.
• Assist maintaining efficient operations by following policies/procedures; report needed changes.
• Generate daily/weekly/monthly reports using NetSuite saved searches/reports.
• Other related duties as requested by management.
• Proficiency in NetSuite (or comparable ERP system) required; ability to build/run saved searches a plus
• Comprehensive understanding of MS Office
• Achievement oriented, acts with integrity, focused on customer satisfaction
• Self-motivated, superior planning and time management skills
• Team oriented, works well with others
• Positive attitude; willingness and initiative to learn
• Comfortable in deadline-oriented, fast-paced environment with shifting priorities
• Able to prioritize work and adapt to change

Core Values

• Passionate We are a group of passionate people. This is the best way to describe TEAM CRI. We work hard and we are proud of the results we produce each and every day. And, we have some fun along the way!
• Respectful We value diversity and unique contributions. We foster a trusting, open and inclusive environment. We treat our clients, partners and our team in a manner that reflects these values.
• Do the Right Thing We do what we say we will do. Our actions shall always be fully transparent and genuine. Our dealings with clients, co-workers and partners must always be conducted with honesty.
• Helps First We are stronger when we work together. We help first, no matter what—whether it’s with our clients or our internal teams.
• Nimble Minded When conventional thinking and processes fail, we want to be the first to provide fresh ideas and solutions. We break through adversity and respond quickly.
• Expects Excellence What we deliver is what we will be measured on. We are committed to getting it right.

• Individual portion of medical, Life, Long and Short-Term Disability insurances
• Access to participate in company dental and vision insurance programs
• 401(k) program, including company paid match of up to 3% of annual salary
• Paid time off and holiday pay