Purchasing Specialist

Trillium Staffing; Lake Forest (CA); On-site; USD 35,776 - 45,584; Full time

Job summary

Trillium Professional is hiring a Purchasing Specialist for Lake Forest, California. This 1st shift, 40-hour-per-week contract role is onsite in Southern California with a pay rate of $25.97–$33.09 per hour.

The role supports all aspects of the purchasing lifecycle and interfaces with Management, Sales, and Technical Staff to procure equipment for jobs and manage inventory. The Specialist sources products as needed to keep materials arriving on time, serves as liaison between internal teams and

Qualifications

• Associate degree with 2+ years of purchasing experience or 4+ years in ordering.
• Experience with ERP purchasing in Acumatica, NetSuite or Dynamics SL preferred.
• Proficient in Microsoft Office and ERP environments.
• Strong communication and vendor-management skills.

Responsibilities

• Process a high volume of purchase orders to vendor partners, including change orders and subcontractor POs.
• Confirm item codes and pricing accuracy via vendor portals and direct vendor contacts.
• Proactively research and communicate pricing or availability issues to prevent delays.
• Collaborate with management to maintain vendor relationships and supplier performance.

Skills

High-volume purchasing

Vendor relationship management

Communication skills

Attention to detail

Time management

Education

Associate degree or 4+ years ordering/purchasing

4+ years purchasing/ordering experience

Tools

Acumatica

NetSuite

Microsoft Dynamics SL

Job description

Trillium Professional is Hiring a Purchasing Specialist in Lake Forest, California!

Schedule is 1st Shift, working 40 hours a week for a short-term, contract opportunity. Pay rate is$25.97 - $33.09 / hour. Work is 100% onsite working 5 days per week.

The Purchasing Specialist supports all aspects of the purchasing lifecycle. This role directly communicates with Management, Sales, and Technical Staff regarding product procurement for jobs, inventory control, and transaction sales based on provided equipment lists.

The Specialist sources products as needed when availability issues arise to ensure materials arrive at company warehouses or client sites in a timely manner, keeping project schedules on track. Acting as the primary liaison between internal teams and vendor partners, this role supports the entire order process from beginning to end and proactively communicates vendor feedback regarding any delays.

Primary Duties and Responsibilities

• Collaborate with the purchasing team to pull jobs from a queue and self-assign workloads.
• Process a high volume of purchase orders to vendor partners, including change orders, subcontractor POs, corrections, and modifications throughout the sales order lifecycle.
• Confirm item codes and pricing accuracy utilizing vendor portals and by working directly with vendor contacts.
• Proactively research and communicate pricing or availability issues to relevant staff to prevent project and client site delays.
• Determine cost-effective shipping methods when submitting POs to ensure all need-by dates are met.
• Assist in establishing new vendor accounts as needed to procure equipment not available through existing partners.
• Help maintain the item code and pricing database to ensure it remains accurate and up to date.
• Coodinate with sales and project teams to provide equipment status updates.
• Work directly with vendor partners to generate monthly point-of-sale reporting.
• Collaborate with management to enforce the company Demo Policy, working with the sales team to ensure products are either returned or sold to remain compliant with vendor programs.
• Establish and maintain strong vendor relationships across all procurement and order management touchpoints.
• Manage forecast meetings to determine stocking orders based on material run rates.
• Perform other duties and responsibilities as required.

Qualifications and Requirements

• System Experience: Experience with Acumatica or NetSuite is preferred. (While not identical, experience with either ERP platform’s purchasing functionality is highly valuable). Experience with Microsoft Dynamics SL is also preferred.
• Volume: Proven experience handling high-volume purchasing is required.
• Industry Background: Prior experience in AV integration, systems integration, or construction is a strong plus.
• Location Requirement: Must be local to Southern California and available to work onsite full-time.
• Education/Experience: Associate’s degree with 2 years of work experience, OR 4+ years of experience in an order management/purchasing role.
• Technical Skills: Proficient in Microsoft Office and ERP environments.
• Core Knowledge: Solid understanding of inventory control and basic accounting functions.
• Soft Skills: Strong written/verbal communication, excellent customer service, and top-tier vendor relationship management skills.
• Operational Skills: Ability to weigh procurement options, work against strict deadlines, think logically, maintain accurate records, and problem-solve. Must be able to multitask and prioritize in a busy office environment with a high attention to detail.
• Physical Demands: Ability to sit at a desk utilizing a PC and phone for extended periods.

Trillium is an Equal Opportunity Employer.