Manufacturing Purchasing Specialist

Tri City Group; Davenport (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Tri-City Group is seeking a Manufacturing Purchasing Specialist to buy materials, components, and services for our Off-Site Manufacturing Division, ensuring production stays on schedule.

You will coordinate with leadership, production, warehouse, and vendors to issue and track purchase orders, monitor delivery dates, and resolve discrepancies while seeking cost efficiencies.

Qualifications

• High school diploma required; degree preferred.
• 3+ years in purchasing/procurement in manufacturing.
• Experience with ERP systems and production planning.
• Proficiency with Excel and business software.
• Ability to read BOMs and schedules.

Responsibilities

• Review approved purchase requests, bills of material, production schedules, inventory information, and project requirements to determine purchasing needs and required delivery dates.
• Source and purchase electrical materials, raw materials, components, consumables, tools, equipment, and services needed to support manufacturing operations.
• Obtain and compare vendor quotes based on cost, quality, lead time, availability, payment terms, freight, and past performance.
• Create, issue, and maintain accurate purchase orders, including material descriptions, quantities, specifications, pricing, terms, delivery dates, and delivery locations.
• Obtain order confirmations from vendors, monitor open purchase orders, and keep expected delivery dates current in the purchasing system.
• Expedite, delay, or reschedule orders when production requirements change.
• Communicate material shortages, long-lead items, substitutions, price changes, and delivery risks before they affect production schedules.
• Work with production, project teams, warehouse and receiving, and other internal teams to resolve material availability or specification concerns.
• Coordinate planned purchases and inventory needs with Off-Site Manufacturing leadership to help prevent material shortages while limiting excess or obsolete inventory.
• Resolve late, damaged, missing, or nonconforming shipments by coordinating returns, replacements, and credits with vendors and internal teams.
• Partner with receiving, finance, and accounts payable to resolve purchase order, receipt, invoice, tax, and freight discrepancies.
• Maintain accurate vendor, material, pricing, lead-time, minimum-order-quantity, and purchasing history records.
• Build productive vendor relationships and monitor vendor delivery, quality, and service performance.
• Negotiate pricing, delivery, freight, and purchasing terms within assigned authority.
• Identify opportunities to reduce costs, standardize materials, improve lead times, and strengthen purchasing processes.
• Maintain organized purchasing documentation and follow company quality, safety, and purchasing approval requirements.
• Perform other related duties as assigned

Skills

Negotiation

Vendor management

Communication

Attention to detail

Planning

Education

High school diploma or equivalent

Associate or Bachelor's in supply chain, business, manufacturing, or related field

Tools

ERP systems

Microsoft Excel

Job description

Tri-City Group is seeking a Manufacturing Purchasing Specialist to buy specifically for our Off-Site Manufacturing Division. This position will be responsible for purchasing the materials, components, supplies, equipment, and services needed to keep production on schedule. This position works closely with OSM leadership, production teams, project teams, warehouse and receiving, finance, and vendors to coordinate purchasing requirements, issue and track purchase orders, monitor material availability, and resolve delivery, quality, and invoice discrepancies.

Essential Functions:

• Review approved purchase requests, bills of material, production schedules, inventory information, and project requirements to determine purchasing needs and required delivery dates
• Source and purchase electrical materials, raw materials, components, consumables, tools, equipment, and services needed to support manufacturing operations
• Obtain and compare vendor quotes based on cost, quality, lead time, availability, payment terms, freight, and past performance
• Create, issue, and maintain accurate purchase orders, including material descriptions, quantities, specifications, pricing, terms, delivery dates, and delivery locations
• Obtain order confirmations from vendors, monitor open purchase orders, and keep expected delivery dates current in the purchasing system
• Expedite, delay, or reschedule orders when production requirements change
• Communicate material shortages, long-lead items, substitutions, price changes, and delivery risks before they affect production schedules
• Work with production, project teams, warehouse and receiving, and other internal teams to resolve material availability or specification concerns
• Coordinate planned purchases and inventory needs with Off-Site Manufacturing leadership to help prevent material shortages while limiting excess or obsolete inventory
• Resolve late, damaged, missing, or nonconforming shipments by coordinating returns, replacements, and credits with vendors and internal teams
• Partner with receiving, finance, and accounts payable to resolve purchase order, receipt, invoice, tax, and freight discrepancies
• Maintain accurate vendor, material, pricing, lead-time, minimum-order-quantity, and purchasing history records
• Build productive vendor relationships and monitor vendor delivery, quality, and service performance
• Negotiate pricing, delivery, freight, and purchasing terms within assigned authority
• Identify opportunities to reduce costs, standardize materials, improve lead times, and strengthen purchasing processes
• Maintain organized purchasing documentation and follow company quality, safety, and purchasing approval requirements
• Perform other related duties as assigned

Competencies:

• Purchasing and vendor management
• Understanding of manufacturing and material flow
• Planning, organization, and follow-through
• Negotiation and cost awareness
• Problem-solving and decision-making
• Communication and teamwork
• Accuracy and attention to detail
• Integrity and accountability

Requirements:

• High school diploma or equivalent required. An associate or bachelor’s degree in supply chain, business, manufacturing, or a related field is preferred
• Prefer three or more years of experience in purchasing, procurement, material planning, or inventory coordination, preferably in a manufacturing environment
• Experience working with production schedules, bills of material, inventory planning, and purchasing or ERP systems
• Experience purchasing electrical materials, fabricated components, or other production materials is preferred
• Proficiency with Microsoft Excel, Outlook, and other common business technology
• An equivalent combination of education and relevant experience will be considered

Candidates must successfully pass a drug screening and reference check before employment. Tri-City Group is an equal-opportunity employer.