Purchasing Specialist

Priority Dispatch Corp.; Cleveland (OH); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with employer match after one 1

PTO for work-life balance

Collaborative, respectful culture

Career growth opportunities

Family-owned brand with Cleveland ties

Job summary

Malley’s Chocolates is seeking a detail-oriented Purchasing Specialist to support manufacturing operations in Cleveland. The role focuses on sourcing raw materials, packaging, and supplies, aligning with production schedules and inventory needs to maintain cost-effective procurement.

You will manage supplier relationships, issue POs, track orders, and ensure timely deliveries while maintaining accurate ERP/MRP records. Strong negotiation, Excel and analytical skills are essential.

Qualifications

• Prior experience in purchasing, procurement, or supply chain preferred.
• Excellent negotiation and communication skills.
• Proficiency in ERP/MRP systems and advanced Excel skills.
• Strong analytical and organizational abilities.
• Assist with managing supplier relationships and resolving purchasing challenges efficiently.
• Ability to lift up to 50 lbs. and work in temperature-variable environments as needed.

Responsibilities

• Foster and maintain strong working relationships with vendors and suppliers through regular communication and collaboration.
• Monitor inventory levels and issue timely purchase orders to support production requirements.
• Track purchase orders and ensure on-time delivery of materials; proactively resolve delays or supply issues.
• Collaborate with Production, Warehouse, and Inventory teams to forecast material requirements and maintain appropriate inventory levels.
• Maintain accurate and up-to-date purchasing records within the ERP/MRP system.
• Identify opportunities to reduce procurement costs while maintaining quality, service, and reliability.
• Ensure all purchasing activities comply with company policies, quality standards, and applicable regulations.
• Promptly communicate material shortages or supply chain issues that may impact production to the Production and Plant Managers.
• Resolve receiving discrepancies and related issues promptly, ensuring appropriate follow-up with vendors until issues are fully resolved.
• Obtain, review, and maintain Certificates of Analysis (COAs) from vendors to ensure compliance with quality and food safety requirements.
• Assist with managing supplier relationships and resolving purchasing challenges in a timely and professional manner.
• Perform other duties and responsibilities as assigned by leadership.

Skills

Negotiation skills

Communication

Analytical abilities

Organizational skills

Vendor relationship management

Tools

ERP/MRP systems

Microsoft Excel

Job description

Job DetailsJob Location: Brookpark - Cleveland, OH 44135

Salary Range: $60,000.00 - $65,000.00 SalaryPosition: Purchasing Specialist

Pay Range: $60k-$65k Annually

Location: Cleveland, OH

Reports To: Supply Change Manager

Employment Type: Full-Time

Position Overview

Malley’s Chocolates is seeking a detail-oriented and proactive Purchasing Specialist to support our manufacturing operations. In this role, you’ll be assisting with sourcing and purchasing raw materials, packaging, and operational supplies while ensuring alignment with production schedules and inventory needs. You’ll play a key role in maintaining cost-effective procurement strategies and strong vendor relationships to keep our operations running smoothly.

Key Responsibilities

• Foster and maintain strong working relationships with vendors and suppliers through regular communication and collaboration.
• Monitor inventory levels and issue timely purchase orders to support production requirements.
• Track purchase orders and ensure on-time delivery of materials; proactively resolve delays or supply issues.
• Collaborate with Production, Warehouse, and Inventory teams to forecast material requirements and maintain appropriate inventory levels.
• Maintain accurate and up-to-date purchasing records within the ERP/MRP system.
• Identify opportunities to reduce procurement costs while maintaining quality, service, and reliability.
• Ensure all purchasing activities comply with company policies, quality standards, and applicable regulations.
• Promptly communicate material shortages or supply chain issues that may impact production to the Production and Plant Managers.
• Resolve receiving discrepancies and related issues promptly, ensuring appropriate follow-up with vendors until issues are fully resolved.
• Obtain, review, and maintain Certificates of Analysis (COAs) from vendors to ensure compliance with quality and food safety requirements.
• Assist with managing supplier relationships and resolving purchasing challenges in a timely and professional manner.
• Perform other duties and responsibilities as assigned by leadership.

Qualifications & Skills

• Prior experience in purchasing, procurement, or supply chain preferred.
• Excellent negotiation and communication skills.
• Proficiency in ERP/MRP systems and advanced Excel skills.
• Strong analytical and organizational abilities.
• Assist with managing supplier relationships and resolving purchasing challenges efficiently.
• Ability to lift up to 50 lbs. and work in temperature-variable environments as needed.

Why You’ll Love Working at Malley’s Chocolates

At Malley’s, we treat our team like family. Here’s what you can expect when you join us:

• Competitive Pay & Benefits: Comprehensive medical, dental, and vision coverage.
• Future Planning: 401(k) with employer match after one year of service.
• Paid Time Off: PTO available to support your work-life balance.
• Supportive Culture: A collaborative, respectful, and fun workplace.
• Professional Growth: Opportunities to develop and grow your career.
• Legacy of Sweetness: Join a family-owned brand with deep roots in Cleveland and a legacy of delighting generations.

Qualifications