Purchasing & Receiving Clerk

Heartland Home Services; New Berlin (WI); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

Heartland Home Services, Inc. in Wisconsin seeks an organized Purchasing & Inventory Specialist to manage purchase orders, receiving, and warehouse control using ServiceTitan. You will coordinate vendors, track stock levels, and ensure accurate job costing and billing.

This role supports project managers, dispatch, and field crews, with emphasis on accuracy, efficiency, and cost savings across our Wisconsin operations.

Responsabilidades

• Create, issue, and track purchase orders in ServiceTitan's Inventory module
• Order materials, equipment, and supplies for jobs, warehouse stock, and truck replenishment
• Maintain vendor relationships, request quotes, and compare pricing for cost savings
• Follow up on backorders, delays, and shipping issues and communicate changes to dispatch or project managers
• Monitor reorder points and min/max levels to prevent stockouts and overstock
• Receive, inspect, and verify deliveries against purchase orders and packing slips
• Receive items into ServiceTitan promptly and accurately, and document shortages, damages, or incorrect shipments
• Coordinate returns, credits, and warranty claims with vendors
• Label, organize, and shelve materials in the warehouse
• Maintain accurate warehouse and truck inventory in ServiceTitan
• Process transfers between the warehouse, trucks, and job sites
• Perform regular cycle counts and annual physical inventories, and investigate discrepancies
• Stock and restock technician trucks per established truck templates
• Keep the warehouse clean, safe, and organized
• Match vendor invoices to purchase orders and receipts, and resolve discrepancies
• Work with accounting on bill entry, vendor statements, and job costing accuracy
• Make sure materials are tied to the correct jobs, so job costs and invoices are accurate
• Keep vendor, pricebook, and material records current, including cost updates

Descripción del empleo

Key Responsibilities Purchasing

• Create, issue, and track purchase orders in ServiceTitan's Inventory module
• Order materials, equipment, and supplies for jobs, warehouse stock, and truck replenishment
• Maintain vendor relationships, request quotes, and compare pricing for cost savings
• Follow up on backorders, delays, and shipping issues and communicate changes to dispatch or project managers
• Monitor reorder points and min/max levels to prevent stockouts and overstock

Receiving

• Receive, inspect, and verify deliveries against purchase orders and packing slips
• Receive items into ServiceTitan promptly and accurately, and document shortages, damages, or incorrect shipments
• Coordinate returns, credits, and warranty claims with vendors

Inventory Management

• Label, organize, and shelve materials in the warehouse
• Maintain accurate warehouse and truck inventory in ServiceTitan
• Process transfers between the warehouse, trucks, and job sites
• Perform regular cycle counts and annual physical inventories, and investigate discrepancies
• Stock and restock technician trucks per established truck templates
• Keep the warehouse clean, safe, and organized

Administrative and Accounting Support

• Match vendor invoices to purchase orders and receipts, and resolve discrepancies
• Work with accounting on bill entry, vendor statements, and job costing accuracy
• Make sure materials are tied to the correct jobs, so job costs and invoices are accurate
• Keep vendor, pricebook, and material records current, including cost updates

Heartland Home Service is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Founded in 2017 on the principle of SHARED STRENGTH, DELIVERED LOCALLY.

Heartland Home Services leads the market in residential home services and is designed to EMPOWER, ENGAGE, and INSPIRE brands to accelerate performance every step of the way.

We are committed to being the EMPLOYER OF CHOICE, growing our presence across the United States with passion to IGNITE CAREER OPPORTUNITIES for our people.

Headquartered in Michigan and rooted in our Midwestern values, WE ARE DEDICATED to building a better future where we live and work.