Purchasing & Procurement Coordinator

Rosetta Bakery; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Rosetta Bakery is seeking a Purchasing & Procurement Coordinator to support purchasing operations across our growing multi-location organization. This hands-on role focuses on buying execution, vendor communication, order management, pricing, and follow-up, requiring strong systems skills and attention to detail.

Ideal candidates have 2–4 years in purchasing or procurement in food & beverage or hospitality, with experience in vendor negotiations, price analysis, and data entry in MarketMan or

Qualifications

• 2–4+ years of purchasing/procurement experience in food & beverage, hospitality, or distribution.
• Experience with purchasing, inventory, or vendor management systems.
• Strong Excel skills and data accuracy for vendor pricing and reports.
• Ability to coordinate multiple vendors and locations in a fast-paced environment.

Responsibilities

• Manage and monitor purchase orders and purchasing requests.
• Communicate daily with vendors regarding orders, pricing, availability, and discrepancies.
• Follow up on delayed or incorrect orders and review invoices for discrepancies.
• Maintain organized purchasing records and vendor information across locations.
• Collaborate with Operations, Finance, Kitchen, and Store Management.

Skills

Purchasing experience

Procurement experience

Vendor communication

Excel proficiency

Organizational skills

Data analysis

Multi-location coordination

Problem-solving

Systems savvy

Tools

MarketMan

Craftable

POS systems

Job description

Location: Miami, FL

Job Id:129

# of Openings:1

Rosetta Bakery is seeking a highly organized, detail-oriented, and tech-savvy Purchasing & Procurement Coordinator to support purchasing operations across our growing multi-location organization.

This role is ideal for someone who has experience in purchasing, procurement, food & beverage, hospitality, distribution, or a related industry and enjoys working with systems, vendors, data, and day-to-day operational processes.

This is a hands-on position focused on purchasing execution, vendor communication, order management, pricing, and follow-up. The ideal candidate does not need to have extensive management experience but should understand the purchasing process and be comfortable coordinating multiple vendors and locations.

Key Responsibilities

• Manage and monitor purchase orders and purchasing requests.
• Communicate daily with vendors regarding orders, pricing, availability, deliveries, and discrepancies.
• Follow up on delayed, missing, or incorrect orders.
• Maintain accurate purchasing information within company systems.
• Review vendor pricing and identify price changes or discrepancies.
• Assist with comparing vendor pricing and purchasing options.
• Coordinate purchasing needs across multiple locations.
• Work closely with Operations, Finance, Kitchen Management, and Store Management.
• Track outstanding vendor credits and purchasing-related issues.
• Review invoices and assist with identifying discrepancies between orders, deliveries, and invoices.
• Maintain organized purchasing records, vendor information, product lists, and pricing
• Assist with inventory and purchasing analysis.
• Identify opportunities to improve purchasing processes and control costs.
• Support vendor relationships and assist with negotiations when necessary.
• Prepare reports and purchasing data for management.
• Ensure purchasing issues are followed through until fully resolved.

Qualifications

• 2–4+ years of experience in purchasing, procurement, supply chain, inventory, food & beverage, hospitality, distribution, or a related operational role.
• Experience in the restaurant, hospitality, food service, or food distribution industry is strongly preferred.
• Strong computer and systems skills.
• Strong proficiency in Microsoft Excel.
• Experience working with purchasing, inventory, POS, or similar business systems is preferred.
• Comfortable communicating with vendors by phone and email.
• Strong organizational and follow-up skills.
• Excellent attention to detail.
• Ability to manage multiple priorities and deadlines.
• Comfortable working in a fast-paced, multi-location environment.
• Strong problem-solving skills.
• Proficiency in inventory management software platforms such as MarketMan and Craftable.
• Ability to analyze pricing and identify discrepancies.

What We're Looking For

We are looking for someone who is organized, proactive, analytical, and extremely comfortable with technology.

This person should be the type who notices when a price changes, follows up when an order is missing, keeps vendors accountable, and doesn't consider an issue resolved until it is actually resolved.

Experience is important, but we are equally interested in finding someone with the ability and potential to grow within the purchasing function as the company continues to expand.