Purchasing & Office Operations Coordinator

Pasona Inc.; Hanover Park (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

Pasona Inc. is seeking a detail-oriented Purchasing Clerk / Office Administrative Assistant to support purchasing operations and daily office activities in Hanover Park, IL.

The role involves coordinating with suppliers, customers, and colleagues across branches to keep orders accurate and shipments on track. Responsibilities include processing purchase orders, communicating delivery updates, maintaining records, and assisting with invoices and general office tasks.

Qualifications

• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Professional communication and customer service skills.
• Proficiency in Microsoft Word and Excel.
• Purchasing, order processing, or administrative experience is preferred.
• Familiarity with Asian food products is a plus.
• Japanese language skills are a plus, as the company handles Japanese food products.

Responsibilities

• Prepare, process, and verify purchase orders.
• Communicate with suppliers and customers regarding orders, requests, and delivery updates.
• Coordinate with branch offices on purchasing needs.
• Maintain purchasing records, reports, and price lists.
• Monitor shipments and follow up on order accuracy and fulfillment.
• Track purchase requests, contracts, and orders.
• Process invoices and assist with general office administration.

Skills

Attention to detail

Organizational skills

Professional communication

Customer service

Tools

Microsoft Word

Microsoft Excel

Job description

Pasona Inc. is seeking a detail-oriented Purchasing Clerk / Office Administrative Assistant to support purchasing operations and daily office activities in Hanover Park, IL.

The role involves coordinating with suppliers, customers, and colleagues across branches to keep orders accurate and shipments on track. Responsibilities include processing purchase orders, communicating delivery updates, maintaining records, and assisting with invoices and general office tasks.