Purchasing & Office Administration Specialist

Security Systems of America; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Security Systems of America is seeking a highly organized Purchasing & Office Administration Specialist to join our Pittsburgh team. This role combines purchasing, inventory control, vendor coordination, and office administration responsibilities, reporting to the Purchasing Manager and Controller.

The ideal candidate will monitor inventory with Sedona Office, order parts for installation and service projects, manage vendor relationships, perform cycle counts, and maintain accurate records.

Qualifications

• 2+ years of purchasing, inventory control, or related experience.
• Strong Microsoft Excel and Word skills.
• Experience with inventory management software.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Experience in security, construction, manufacturing, electrical, or related industries is a plus.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Purchasing & Inventory Management: Monitor inventory levels using Sedona Office and inventory management systems.
• Purchase parts and materials to support installation and service projects.
• Coordinate with vendors regarding pricing, orders, and product availability.
• Perform cycle counts, inventory audits, and reconciliations.
• Verify incoming and outgoing shipments and resolve discrepancies.
• Coordinate with internal teams to maintain inventory accuracy and product flow.

Skills

Excel

Word

Organizational skills

Multitasking

Attention to detail

Problem-solving

Education

Associate's degree or Bachelor's degree preferred

Tools

Sedona Office

Inventory management software

Job description

Security Systems of America is seeking a highly organized and detail-oriented Purchasing & Office Administration Specialist to join our growing team. This role combines purchasing, inventory control, vendor coordination, and office administration responsibilities, making it an excellent opportunity for someone who enjoys variety and takes pride in keeping operations running efficiently. The position reports to the Purchasing Manager and Controller.

What You'll Do

Purchasing & Inventory Management

• Monitor inventory levels using Sedona Office and inventory management systems.
• Order parts and materials to support installation and service projects.
• Work with vendors regarding pricing, orders, and product availability.
• Perform cycle counts, inventory audits, and reconciliations.
• Verify incoming and outgoing shipments and resolve discrepancies.
• Coordinate with internal teams to maintain inventory accuracy and product flow. and Office

Office Administration

• Maintain and organize electronic records and documentation.
• Scan and upload documents into SharePoint and internal systems.
• Manage office supplies and vendor relationships.
• Coordinate building maintenance and contractor services.
• Provide general administrative support and assist with special projects. and Office Admin

What We're Looking For

• 2+ years of purchasing, inventory control, or related experience
• Strong Microsoft Excel and Word skills
• Experience with inventory management software
• Exceptional organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Experience in security, construction, manufacturing, electrical, or related industries is a plus
• Associate's or Bachelor's degree preferred

Why Join Security Systems of America?

• Diverse role with exposure to purchasing, inventory, and office operations
• Collaborative team environment
• Opportunity to make a direct impact on daily business operations
• Consistent Monday-Friday schedule (7:30 AM to 4:00 PM)

If you're a proactive professional who enjoys balancing operational efficiency with administrative excellence, we'd love to hear from you.

When it comes to security, experience matters! Security Systems of America has proudly protected homes and businesses in Pittsburgh and the tri-state region since 1972. As a local, family-owned business, we pride ourselves on our ability to serve the communities we live in and are committed to providing best-in-class service to our valued customer.