Purchasing Office Administration Specialist

Security Systems of America; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

Security Systems of America in Pittsburgh is seeking a Purchasing & Office Administration Specialist who will handle inventory control, purchasing, vendor coordination, and general office duties to keep operations running smoothly.

The role requires 2+ years in purchasing or inventory, strong Excel/Word skills, and experience with inventory software. Monday–Friday, 7:30 AM–4:00 PM schedule with a collaborative team environment.

Qualifications

• 2+ years in purchasing, inventory control, or related roles.

Responsibilities

• Monitor inventory levels using Sedona Office and inventory management systems.

Skills

Inventory control

Microsoft Excel

Microsoft Word

Vendor coordination

Organizational skills

Attention to detail

Education

Associate's or Bachelor's degree preferred

Tools

Sedona Office

Inventory management software

Job description

Job Description

Job Description

Security Systems of America is seeking a highly organized and detail-oriented Purchasing & Office Administration Specialist to join our growing team. This role combines purchasing, inventory control, vendor coordination, and office administration responsibilities, making it an excellent opportunity for someone who enjoys variety and takes pride in keeping operations running efficiently. The position reports to the Purchasing Manager and Controller.

** What You'll Do**

_ ** Purchasing & Inventory Management**_

• Monitor inventory levels using Sedona Office and inventory management systems.
• Order parts and materials to support installation and service projects.
• Work with vendors regarding pricing, orders, and product availability.
• Perform cycle counts, inventory audits, and reconciliations.
• Verify incoming and outgoing shipments and resolve discrepancies.
• Coordinate with internal teams to maintain inventory accuracy and product flow. and Office

_ ** Office Administration**_

• Maintain and organize electronic records and documentation.
• Scan and upload documents into SharePoint and internal systems.
• Manage office supplies and vendor relationships.
• Coordinate building maintenance and contractor services.
• Provide general administrative support and assist with special projects. and Office Admin

** What We're Looking For**

• 2+ years of purchasing, inventory control, or related experience
• Strong Microsoft Excel and Word skills
• Experience with inventory management software
• Exceptional organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Experience in security, construction, manufacturing, electrical, or related industries is a plus
• Associate's or Bachelor's degree preferred

** Why Join Security Systems of America?**

• Stable, established Pittsburgh-area company
• Diverse role with exposure to purchasing, inventory, and office operations
• Collaborative team environment
• Opportunity to make a direct impact on daily business operations
• Consistent Monday-Friday schedule (7:30 AM to 4:00 PM)

If you're a proactive professional who enjoys balancing operational efficiency with administrative excellence, we'd love to hear from you.

_ When it comes to security, experience matters! Security Systems of America has proudly protected homes and businesses in Pittsburgh and the tri-state region since 1972. As a local, family-owned business, we pride ourselves on our ability to serve the communities we live in and are committed to providing best-in-class service to our valued customer._