Purchasing Manager - Broken Arrow

Oklahoma Municipal League, Inc.; Broken Arrow, Northern (OK, KY); Hybrid; USD 68,000 - 88,000; Full time

Job summary

City of Broken Arrow seeks a Purchasing Division Supervisor under general supervision to manage daily procurement operations, oversee requisitions, bids, and vendor contracts, and supervise staff.

The role emphasizes inventory control, fuel system management, and compliance with state contracts. Requires a Bachelor's degree and 1–3 years of related experience; must be bonded and hold a valid Oklahoma driver’s license. This is a safety-sensitive position with random drug testing.

Qualifications

• Bachelor's degree in a related field with 1–3 years of related experience.
• Valid driver’s license required in Oklahoma and ability to be bonded.
• Position is safety sensitive and subject to random drug testing.

Responsibilities

• Assist with processing requisitions and purchase orders for day-to-day city operations.
• Manage quotes and sealed bids processes.
• Prepare Oklahoma state contracts for all city departments.
• Oversee inventory and monthly/year-end counts in the warehouse.
• Verify and locate vendors that meet city needs and reconcile invoice discrepancies.

Skills

Procurement

Vendor management

Bid processes

Inventory control

Education

Bachelor's degree plus 1–3 years related experience

Job description

Listing Description

ANNUALLY
$67,660.54 - $87,958.81
JOB TYPE
Full-Time Salary
LOCATION
Public Works Facility, 1700 W. Detroit St., Broken Arrow, Oklahoma

Under general supervision, manages the operations of the Purchasing Division.

*This position performs duties deemed to be “safety sensitive" and is therefore subjected to random drug testing under the City’s policies*

Essential Job Functions

• Assists with processing requisitions and purchase orders to procure material for the day-to-day operation of various City departments.
• Manages the processes of quotes and sealed bids.
• Prepares Oklahoma state contracts for all departments in the City.
• Spot-checks buyer's and warehouseman's work.
• Assists with requisitions for stock material.
• Oversees the day-to-day operations of the purchasing warehouse, including conducting monthly and year-end inventory.
• Manages and updates the City's fuel system and the City's point of sale fuel system.
• Locates vendors that supply material for various departments.
• Verifies new vendors' credibility to make sure they meet the City's needs.
• Reconciles discrepancies in invoices between accounts payable and vendors.
• Prepares and manages the surplus auctions.
• Distributes petty cash for purchases under fifty dollars; balances petty cash log.
• Signs, mails and distributes purchase orders.
• Trains, assigns, schedules, supervises, evaluates, and disciplines personnel.
• Prepares a monthly logistics report for purchase requisitions, stock requisitions, bids, quotes and petty cash purchases.
• Conducts weekly safety meetings.
• Performs other duties as assigned.

Minimum Education and Experience

Requires a Bachelor's Degree in a course of study related to the occupational field, supplemented by one to three years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated. Ability to be bonded.

Physical Requirements

Tasks involve the ability to exert moderate physical effort in medium work, typically involving some combination of balancing, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walking and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 50 pounds). Tasks may involve extended periods of time at a keyboard or workstation.