Purchasing Manager

City of Broken Arrow; Broken Arrow (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Broken Arrow is seeking a procurement professional to support day-to-day purchasing for City departments. Duties include handling requisitions, drafting purchase orders, managing bids, and preparing state contracts.

You will ensure vendor credibility, oversee the warehouse's operations and inventory, and contribute to monthly logistics reporting. The role involves supervising staff, conducting safety meetings, and handling petty cash, with a focus on accuracy and compliance in a

Qualifications

• Bachelor's degree in a related field with 1–3 years of related experience, or an equivalent combination of education, training and experience.

Responsibilities

• Assists with processing requisitions and purchase orders to procure material for day-to-day operation of City departments.
• Manages the processes of quotes and sealed bids.
• Prepares Oklahoma state contracts for all departments in the City.
• Spot-checks buyer's and warehouseman's work.
• Assists with requisitions for stock material.
• Oversees day-to-day purchasing warehouse operations, including monthly and year-end inventory.
• Manages and updates the City's fuel system and point of sale fuel system.
• Locates vendors that supply material for various departments.
• Verifies new vendors' credibility to meet City's needs.
• Reconciles discrepancies in invoices between accounts payable and vendors.
• Prepares and manages surplus auctions.
• Distributes petty cash for purchases under fifty dollars; balances petty cash log.
• Signs, mails and distributes purchase orders.
• Trains, assigns, schedules, supervises, evaluates, and disciplines personnel.
• Prepares a monthly logistics report for requisitions, stock requisitions, bids, quotes and petty cash purchases.
• Conducts weekly safety meetings.

Skills

Procurement

Purchase orders

Vendor management

Inventory control

Education

Bachelor's degree in a related field

Job description

Location: 5130 - GS Logistics
Pay Grade: A14
FLSA Status: Exempt

*This position performs duties deemed to be “safety sensitive\" and is therefore subjected to random drug testing under the City’s policies*

• Assists with processing requisitions and purchase orders to procure material for the day-to-day operation of various City departments.
• Manages the processes of quotes and sealed bids.
• Prepares Oklahoma state contracts for all departments in the City.
• Spot-checks buyer's and warehouseman's work.
• Assists with requisitions for stock material.
• Oversees the day-to-day operations of the purchasing warehouse, including conducting monthly and year-end inventory.
• Manages and updates the City's fuel system and the City's point of sale fuel system.
• Locates vendors that supply material for various departments.
• Verifies new vendors' credibility to make sure they meet the City's needs.
• Reconciles discrepancies in invoices between accounts payable and vendors.
• Prepares and manages the surplus auctions.
• Distributes petty cash for purchases under fifty dollars; balances petty cash log.
• Signs, mails and distributes purchase orders.
• Trains, assigns, schedules, supervises, evaluates, and disciplines personnel.
• Prepares a monthly logistics report for purchase requisitions, stock requisitions, bids, quotes and petty cash purchases.
• Conducts weekly safety meetings.
• Performs other duties as assigned.

Requires a Bachelor's Degree in a course of study related to the occupational field, supplemented by one to three years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated. Ability to be bonded. Tasks involve the ability to exert moderate physical effort in medium work, typically involving some combination of balancing, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walking and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 50pounds). Tasks may involve extended periods of time at a keyboard or workstation.