Purchasing Manager

Levi, Ray & Shoup, Inc. (LRS); Springfield (IL); On-site; USD 75,000 - 100,000; Full time

Job summary

Levi, Ray & Shoup, Inc. (LRS) is seeking a Purchasing Manager in Springfield, IL to oversee technology hardware, software, services, and business supplies.

The role coordinates requests, supports license tracking, and negotiates vendor contracts to reduce costs while meeting business needs. You will work with IT, Finance, Legal, and business teams to ensure compliant purchasing, with a focus on renewals, licensing, and risk management.

Qualifications

• 5+ years in procurement, purchasing, vendor management, or contract administration.
• Experience purchasing technology hardware, software, subscriptions, services, or supplies.
• Attention to detail in reviewing pricing, quotes, contracts, and invoices.
• Strong negotiation, organization, communication, and stakeholder management.
• Ability to manage multiple requests, priorities, and renewal dates.
• Ability to handle confidential pricing, contract, and vendor information.

Responsibilities

• Order and coordinate delivery of computer hardware, software, services, and supplies.
• Manage purchasing requests from intake through approval, PO, delivery, and invoicing.
• Maintain records of vendors, contracts, renewals, pricing, warranties, and activity.
• Negotiate contracts, pricing, discounts, terms, renewals, and service commitments.
• Analyze spend and usage to identify duplicate or unnecessary products.
• Support vendor selection, quotes, contract reviews, and renewal planning.
• Coordinate with Finance, Legal, IS, IT, and business stakeholders on processes.
• Monitor renewals and provide recommendations on renewals, cancellations, or consolidations.
• Standardize procurement processes, documentation, and reporting for efficiency.

Skills

Vendor management

Procurement experience

Negotiation

Contract administration

Stakeholder management

Tools

ERP systems

MS Excel

Job description

LRS is seeking a Purchasing Manager to oversee the purchasing of technology hardware, software, services, and business supplies. This role will coordinate purchasing requests, support software license assignments and tracking, work with vendors on contracts and pricing, and identify opportunities to reduce costs while meeting business and operational needs. The ideal candidate is organized, responsive, detail-oriented, and comfortable working across IT, Finance, Legal, and business teams.

Key Responsibilities:

• Order and coordinate delivery of computer hardware, software, technology services, and business supplies.
• Manage purchasing requests from intake through approval, purchase order, delivery, and invoice reconciliation.
• Maintain accurate records of vendors, contracts, renewals, pricing, warranties, subscriptions, and purchasing activity.
• Work with vendors to negotiate contracts, pricing, discounts, payment terms, renewals, and service commitments.
• Analyze spending and usage to identify duplicate, underused, or unnecessary products and services.
• Support vendor selection, competitive quotes, contract reviews, and renewal planning.
• Coordinate with Finance, Legal, Information Security, IT, and business stakeholders to follow company purchasing and risk-review processes.
• Monitor upcoming renewals and provide timely recommendations on renewals, cancellations, consolidation, or alternative solutions.
• Help standardize procurement processes, documentation, and reporting to improve efficiency, visibility, and cost control.

Requirements:

• 5+ years of experience in procurement, purchasing, vendor management, contract administration, or a related role.
• Experience purchasing technology hardware, software, subscriptions, services, or supplies.
• Ability to review pricing, quotes, contract terms, and invoices with strong attention to detail.
• Strong negotiation, organization, communication, and stakeholder management skills.
• Ability to manage multiple requests, priorities, and renewal dates.
• Ability to handle confidential pricing, contract, and vendor information appropriately.

The following will make you a stronger candidate:

• Experience with software licensing, subscription management, or IT asset management.
• Experience working with enterprise technology vendors and software agreements.
• Familiarity with procurement, ERP, contract management, or IT service management systems.
• Experience analyzing purchasing data and developing cost-saving recommendations.
• Proficiency with Microsoft 365 applications, particularly Excel, Outlook, and Teams.

Success Factors:

The successful candidate will provide timely and accurate purchasing support, maintain clear visibility into contracts and renewals, and build productive vendor and stakeholder relationships. Success in this role will be measured by purchasing accuracy, responsiveness, cost optimization, effective license administration, contract and renewal discipline, and the ability to help LRS obtain the right products and services at competitive terms.

Organization Structure

The accounting team consists of a Chief Financial Officer, Director of Accounting, and a team of accounting professionals. The team is based in Springfield, IL and supports the global operations at LRS.

LRS is an equal opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.

• Salary range: $75,000-$100,000. This salary range represents the low and high end for this position. The range listed is just one component of LRS' total employee compensation package.