Purchasing & IT Administrative Assistant

TRITON STONE; Portsmouth (VA); On-site; USD 40,000 - 45,000; Full time

Job summary

Triton Stone Group in Portsmouth, VA seeks a detail-oriented Administrative Assistant to support IT, systems, purchasing, and supply chain teams. You will manage technology assets, coordinate onboarding/offboarding, assist with mobile device administration, and help forecast and purchase processes.

The role requires proactive organization, accuracy, and excellent internal customer service as you handle asset tagging, records, and cross-department coordination across IT and purchasing functions.

Qualifications

• Experience supporting IT, systems, and purchasing teams.
• Proactive, organized, detail-oriented.
• Strong internal customer service skills.

Responsibilities

• IT Asset & Device Management: Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.
• IT Asset & Device Management: Coordinate equipment setup and distribution for new hires and employee transfers.
• IT Asset & Device Management: Track device shipments, returns, and asset assignments.
• IT Asset & Device Management: Conduct periodic audits to ensure inventory accuracy and compliance.
• IT Asset & Device Management: Assist with computer procurement, replacements, and equipment lifecycle management.
• IT Asset & Device Management: Manage company asset tagging and inventory documentation.
• IT Asset & Device Management: Maintain records for company-issued mobile devices and assigned users.
• IT Asset & Device Management: Assist with mobile device orders, upgrades, activations, and account changes.
• IT Asset & Device Management: Update user and location information within mobile management platforms.
• IT Asset & Device Management: Support administration of Apple Business Manager and Workspace ONE.
• IT Asset & Device Management: Perform monthly audits to ensure mobile device records remain accurate.
• Employee Onboarding & Offboarding: Support onboarding activities, including technology setup and account coordination.
• Employee Onboarding & Offboarding: Process employee offboarding requests and ensure recovery of company assets.
• Employee Onboarding & Offboarding: Maintain onboarding and offboarding tracking systems and documentation.
• Employee Onboarding & Offboarding: Coordinate with managers and internal departments to ensure a seamless employee transition process.
• Systems & Administrative Support: Assist with scheduling platform administration, including maintaining employee profiles and calendars.
• Systems & Administrative Support: Support company reporting by compiling and maintaining operational data.
• Systems & Administrative Support: Manage and update Microsoft tenant to keep Azure listing and groups current.
• Systems & Administrative Support: Provide general administrative support for IT and Systems initiatives as needed.
• Purchasing & Forecasting Support: Generate and maintain weekly and monthly inventory and sales forecasting reports.
• Purchasing & Forecasting Support: Prepare, update, and organize forecasting files and supporting documentation.
• Purchasing & Forecasting Support: Monitor purchase order status and update records with supplier and shipping information.
• Purchasing & Forecasting Support: Maintain accurate ETA, production, and shipment tracking information.
• Purchasing & Forecasting Support: Assist planners with purchase order creation, modifications, transfers, and documentation.
• Purchasing & Forecasting Support: Support drop-ship and special-order purchasing activities.
• Purchasing & Forecasting Support: Maintain purchasing records, notes, and supporting documentation to ensure visibility and accuracy throughout the procurement process.
• Purchasing & Forecasting Support: Manage Brazil and Italy buying trips; add purchases to summaries from supplier emails.

Skills

IT asset management

Onboarding coordination

Forecasting support

Administrative support

Tools

Microsoft 365

Azure Active Directory

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Administrative Portsmouth, VA, US

2 days ago Requisition ID: 2301

Salary Range: $40,000.00 To $45,000.00 Annually

Job Description

Job Description

Administrative Assistant to Purchasing and IT Department

Company Overview:

Triton Stone Group is a leading U.S. distributor and importer of natural stone, quartz, tile, sinks, tools, and building products. Established in 2006, the company has grown to operate over 31 locations across 15 states with a team of more than 350 employees. Triton serves both commercial and residential markets, delivering high-quality stone slabs, countertops, and related materials to fabricators, contractors, and design professionals.

Purchasing & IT Administrative Assistant

Triton Stone Group is seeking a detail-oriented and highly organized Purchasing & IT Administrative Assistant to support our IT, Systems, Purchasing, and Supply Chain teams. This role is responsible for managing company technology assets, coordinating employee onboarding and offboarding, supporting mobile device administration, assisting with forecasting and purchasing processes, and providing administrative support across multiple departments.

The ideal candidate is proactive, tech-savvy, and able to manage multiple priorities while maintaining accurate records and delivering excellent internal customer service.

Key Responsibilities

IT Asset & Device Management

• Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.

• Coordinate equipment setup and distribution for new hires and employee transfers.
• Track device shipments, returns, and asset assignments.
• Conduct periodic audits to ensure inventory accuracy and compliance.
• Assist with computer procurement, replacements, and equipment lifecycle management.
• Manage company asset tagging and inventory documentation.

• Maintain records for company-issued mobile devices and assigned users.

• Assist with mobile device orders, upgrades, activations, and account changes.
• Update user and location information within mobile management platforms.
• Support administration of Apple Business Manager and Workspace ONE.
• Perform monthly audits to ensure mobile device records remain accurate.

Employee Onboarding & Offboarding

• Support onboarding activities, including technology setup and account coordination.

• Process employee offboarding requests and ensure recovery of company assets.
• Maintain onboarding and offboarding tracking systems and documentation.
• Coordinate with managers and internal departments to ensure a seamless employee transition process.

Systems & Administrative Support

• Assist with scheduling platform administration, including maintaining employee profiles and calendars.

• Support company reporting by compiling and maintaining operational data.
• Manage and update Microsoft tenant to keep Azure listing and groups current.
• Provide general administrative support for IT and Systems initiatives as needed.

Purchasing & Forecasting Support

• Generate and maintain weekly and monthly inventory and sales forecasting reports.

• Prepare, update, and organize forecasting files and supporting documentation.
• Monitor purchase order status and update records with supplier and shipping information.
• Maintain accurate ETA, production, and shipment tracking information.
• Assist planners with purchase order creation, modifications, transfers, and documentation.
• Support drop-ship and special-order purchasing activities.
• Maintain purchasing records, notes, and supporting documentation to ensure visibility and accuracy throughout the procurement process.

Manage Brazil and Italy buying trip; adding purchases to summary from supplier emails, organising supplier pictures, assisting with PO creation

What sets Triton Stone Group apart?

Triton’s blend of style, quality and value has been trusted since 2004. Today, Triton has taken its exclusive relationships and strength in buying power to build a new reputation of service. We are passionate about developing fashionable and innovative designs at a great value, as well as offering a number of exceptional services to meet customers’ needs.

Take steps now towards building a meaningful career with a growing company.

Triton Stone Group is an equal opportunity and affirmative action employer and does not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, veterans status or other protected category.