Purchasing & IT Administrative Assistant

Triton Stone Group; New Orleans (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Triton Stone Group in New Orleans, LA, is seeking a detail-oriented Purchasing & IT Administrative Assistant to support IT, systems, purchasing and supply chain teams. You will manage technology assets, assist onboarding/offboarding, support mobile device administration, and help with forecasting and purchasing processes.

The role requires proactivity, tech-savviness, and strong record-keeping, with excellent internal customer service across departments.

Qualifications

• Experience coordinating onboarding and offboarding processes.
• Proven ability to manage IT assets and device inventory.
• Familiarity with Azure AD, Apple Business Manager and Mobile Device Management tools.

Responsibilities

• IT asset & device management: track inventory and lifecycle.
• Onboarding/offboarding support: coordinate tech setup and access.
• Systems & admin support: maintain profiles and calendars in scheduling platforms.
• Purchasing & forecasting support: assist with PO status and supplier data.
• Assist with trips and multi-market procurement efforts.

Skills

IT asset management

Onboarding/offboarding

Azure AD management

Workspace ONE

Forecasting

Purchasing support

Record keeping

Tools

Apple Business Manager

Workspace ONE

Azure Active Directory

Microsoft 365 Admin

Job description

Purchasing & IT Administrative Assistant

Company Overview:

Triton Stone Group is a leading U.S. distributor and importer of natural stone, quartz, tile, sinks, tools, and building products. Established in 2006, the company has grown to operate over 31 locations across 15 states with a team of more than 350 employees. Triton serves both commercial and residential markets, delivering high-quality stone slabs, countertops, and related materials to fabricators, contractors, and design professionals.

Purchasing & IT Administrative Assistant

Triton Stone Group is seeking a detail-oriented and highly organized Purchasing & IT Administrative Assistant to support our IT, Systems, Purchasing, and Supply Chain teams. This role is responsible for managing company technology assets, coordinating employee onboarding and offboarding, supporting mobile device administration, assisting with forecasting and purchasing processes, and providing administrative support across multiple departments.

The ideal candidate is proactive, tech-savvy, and able to manage multiple priorities while maintaining accurate records and delivering excellent internal customer service.

Key Responsibilities

IT Asset & Device Management

• Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.

• Coordinate equipment setup and distribution for new hires and employee transfers.
• Track device shipments, returns, and asset assignments.
• Conduct periodic audits to ensure inventory accuracy and compliance.
• Assist with computer procurement, replacements, and equipment lifecycle management.
• Manage company asset tagging and inventory documentation.

• Maintain records for company-issued mobile devices and assigned users.

• Assist with mobile device orders, upgrades, activations, and account changes.
• Update user and location information within mobile management platforms.
• Support administration of Apple Business Manager and Workspace ONE.
• Perform monthly audits to ensure mobile device records remain accurate.

Employee Onboarding & Offboarding

• Support onboarding activities, including technology setup and account coordination.

• Process employee offboarding requests and ensure recovery of company assets.
• Maintain onboarding and offboarding tracking systems and documentation.
• Coordinate with managers and internal departments to ensure a seamless employee transition process.

Systems & Administrative Support

• Assist with scheduling platform administration, including maintaining employee profiles and calendars.

• Support company reporting by compiling and maintaining operational data.
• Manage and update Microsoft tenant to keep Azure listing and groups current.
• Provide general administrative support for IT and Systems initiatives as needed.

Purchasing & Forecasting Support

• Generate and maintain weekly and monthly inventory and sales forecasting reports.

• Prepare, update, and organize forecasting files and supporting documentation.
• Monitor purchase order status and update records with supplier and shipping information.
• Maintain accurate ETA, production, and shipment tracking information.
• Assist planners with purchase order creation, modifications, transfers, and documentation.
• Support drop-ship and special-order purchasing activities.
• Maintain purchasing records, notes, and supporting documentation to ensure visibility and accuracy throughout the procurement process.

Manage Brazil and Italy buying trip; adding purchases to summary from supplier emails, organizing supplier pictures, assisting with PO creation

What sets Triton Stone Group apart?

Triton’s blend of style, quality and value has been trusted since 2004. Today, Triton has taken its exclusive relationships and strength in buying power to build a new reputation of service. We are passionate about developing fashionable and innovative designs at a great value, as well as offering a number of exceptional services to meet customers’ needs.

Triton Stone Group is an equal opportunity and affirmative action employer and does not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, veterans status or other protected category.