Purchasing & Inventory Coordinator

Arundel Lodge, Inc.; Edgewater (MD); On-site; USD 28,000 - 30,000; Full time

Job summary

Arundel Lodge is seeking a detail-oriented Purchasing Coordinator to manage procurement activities, forecast needs, and track orders. The role involves coordinating with internal teams and vendors to ensure timely deliveries, accurate reporting, and compliant purchasing processes.

The ideal candidate will have 3+ years in purchasing or procurement, strong organizational skills, and experience with QuickBooks Online.

Qualifications

• Minimum of 3 years of experience in purchasing, procurement coordination, supply chain, or related field.
• Experience creating and managing purchase orders.
• Working knowledge of forecasting, inventory management, supply planning, and material coordination.
• Experience with vendor communication and price negotiation.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with QuickBooks Online and other purchasing, reporting, or inventory management tools.

Responsibilities

• Support demand planning activities and maintain accurate forecasts to guide purchasing decisions.
• Create, track, and update purchase orders based on supply needs and organizational priorities.
• Monitor inventory levels to help prevent shortages and maintain appropriate stock levels.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Negotiate pricing with vendors and assist with resolving delivery and order-related issues.
• Monitor order status and support on-time delivery of materials.
• Prepare purchasing and inventory reports and analyze data to identify trends and process improvements.
• Collaborate with internal departments and vendors to coordinate supply plans, timelines, and material requirements.
• Support improvements to purchasing systems, procedures, and reporting processes.
• Provide clear communication, timely follow-up, and effective day-to-day coordination.
• Support and communicate purchasing procedures as needed, including assisting with training.
• Maintain confidentiality and accurate records in accordance with organizational policies.

Skills

Purchasing

Forecasting

Inventory management

Vendor communication

Organizational skills

Analytical skills

Communication skills

Tools

QuickBooks Online

Job description

Arundel Lodge is seeking a detail-oriented Purchasing Coordinator to manage procurement activities, forecast needs, and track orders. The role involves coordinating with internal teams and vendors to ensure timely deliveries, accurate reporting, and compliant purchasing processes.

The ideal candidate will have 3+ years in purchasing or procurement, strong organizational skills, and experience with QuickBooks Online.