Purchasing Data Processing Specialist

Bayonet Plumbing & HVAC; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive Pay

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Dental and Vision Coverage

Disability Insurance

Insurance Discount Programs

Job summary

IES is seeking a Data Processing Specialist to support centralized purchasing across multiple locations in New York. The role emphasizes organization, accuracy, and efficiency in handling high volumes of requests and emails.

You will manage purchase orders, maintain records, and collaborate with vendors while using Excel and Outlook to keep data clean and processes running smoothly. This is a full-time, on-site position requiring meticulous attention to detail and the ability to balance multiple

Qualifications

• High data-entry accuracy and administrative skills.
• Proficiency with Excel, Outlook, and MS Office.
• Strong attention to detail and data integrity.
• Excellent organizational and time-management abilities.
• Effective written and verbal communication.
• Ability to work independently and in a team.

Responsibilities

• Process purchasing requests from a shared inbox.
• Create and submit purchase orders to vendors.
• Enter and maintain data in systems and spreadsheets.
• Review requests for completeness and accuracy.
• Copy and organize information from multiple sources.
• Communicate with vendors about orders, pricing, and availability.
• Track order status and document records.
• Organize electronic records and supporting documents.
• Identify and resolve data discrepancies.
• Assist with reporting and administrative projects.

Skills

Data Entry

Excel

Outlook

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Independent Worker

Tools

Microsoft Office

Job description

General Job Description

We are seeking a highly organized and detail-oriented Data Processing Specialist to support our centralized purchasing operations. This position is responsible for processing requests, organizing data, preparing purchase orders, managing a shared email inbox, and maintaining accurate records for multiple locations throughout the state.

The ideal candidate is comfortable working with spreadsheets, handling high volumes of email communication, organizing information, and performing repetitive tasks with a strong focus on accuracy and efficiency.

Essential Responsibilities

• Process purchasing requests received through a shared email inbox
• Create and submit purchase orders to vendors
• Enter, update, and maintain accurate data in company systems and spreadsheets
• Review requests for completeness and accuracy
• Copy, transfer, and organize information from multiple sources
• Communicate with vendors regarding orders, pricing, and product availability
• Track order status and maintain documentation
• Organize electronic records and supporting documentation
• Identify and resolve data discrepancies when needed
• Assist with reporting and other administrative projects as assigned

Specific Qualifications

Qualifications

• Strong data entry and administrative skills
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while contributing to a team environment

Preferred Qualifications

• Experience working with purchase orders, purchasing, procurement, or vendor communications
• Previous administrative, data entry, accounting support, or office coordination experience
• Experience working in shared inboxes and maintaining electronic records
• Intermediate Excel skills, including sorting, filtering, and basic formulas

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs