Purchasing Data Processing Specialist

Bayonet Plumbing, Heating & Air Conditioning; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

401K with Employer Contribution Match

Paid Time Off

Life Insurance

Medical Coverage

Dental Coverage

Vision Coverage

Disability Insurance

Auto and Home Insurance Discounts

Job summary

IES is seeking a Data Processing Specialist to support centralized purchasing, handling purchase orders, data organization, and a shared inbox across multiple locations in the state. The role emphasizes accuracy, efficiency, and detail-oriented support for purchasing operations.

The ideal candidate will manage data in spreadsheets, process high volumes of email, and maintain records while adapting to repetitive tasks. Strong Excel and communication skills are essential.

Qualifications

• Strong data entry and administrative skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team environment.

Responsibilities

• Process purchasing requests received through a shared email inbox.
• Create and submit purchase orders to vendors.
• Enter, update, and maintain accurate data in company systems and spreadsheets.
• Review requests for completeness and accuracy.
• Copy, transfer, and organize information from multiple sources.
• Communicate with vendors regarding orders, pricing, and product availability.
• Track order status and maintain documentation.
• Organize electronic records and supporting documentation.
• Identify and resolve data discrepancies when needed.
• Assist with reporting and other administrative projects as assigned.

Skills

Data entry

Administrative skills

Microsoft Excel

Outlook

Attention to detail

Organization

Time management

Communication

Independence

Teamwork

Tools

Microsoft Excel

Outlook

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Data Processing Specialist to support our centralized purchasing operations. This position is responsible for processing requests, organizing data, preparing purchase orders, managing a shared email inbox, and maintaining accurate records for multiple locations throughout the state.

The ideal candidate is comfortable working with spreadsheets, handling high volumes of email communication, organizing information, and performing repetitive tasks with a strong focus on accuracy and efficiency.

Essential Responsibilities

• Process purchasing requests received through a shared email inbox
• Create and submit purchase orders to vendors
• Enter, update, and maintain accurate data in company systems and spreadsheets
• Review requests for completeness and accuracy
• Copy, transfer, and organize information from multiple sources
• Communicate with vendors regarding orders, pricing, and product availability
• Track order status and maintain documentation
• Organize electronic records and supporting documentation
• Identify and resolve data discrepancies when needed
• Assist with reporting and other administrative projects as assigned

Qualifications

Specific Qualifications

• Strong data entry and administrative skills
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while contributing to a team environment

Preferred Qualifications

• Experience working with purchase orders, purchasing, procurement, or vendor communications
• Previous administrative, data entry, accounting support, or office coordination experience
• Experience working in shared inboxes and maintaining electronic records
• Intermediate Excel skills, including sorting, filtering, and basic formulas

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One - and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO Statement

EEO & Affi...

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information

E-Verify Information/ Información sobre E-Verify

Right to Work

Right to Work/Ley de Derecho al Trabajo

English/Español

English/Español

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