Purchasing Data Processing Specialist

Bayonet Plumbing, Heating & Air-Conditioning; Florida; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

401K plan with Employer Match

Company Paid Time Off

Life Insurance

Job summary

IES is seeking a Data Processing Specialist to support centralized purchasing across multiple locations in Florida. The role focuses on processing requests, maintaining accurate records, and creating purchase orders with precision.

You will manage a shared inbox, organize data in spreadsheets, and coordinate with vendors on orders, pricing, and availability. Strong Excel skills and clear written and verbal communication are essential.

Qualifications

• Proven data entry and administrative abilities.
• Strong attention to detail and accuracy in records.
• Excellent time management and ability to multitask in a fast-paced environment.
• Clear written and verbal communication with internal teams and vendors.

Responsibilities

• Process purchasing requests via shared email inbox.
• Create and submit purchase orders to vendors.
• Enter, update, and maintain data in systems and spreadsheets.
• Review requests for completeness and accuracy.
• Copy, transfer, and organize information from multiple sources.
• Communicate with vendors about orders, pricing, and availability.
• Track order status and maintain supporting documentation.
• Organize electronic records and reporting materials.
• Identify and resolve data discrepancies.
• Assist with reporting and other administrative projects.

Skills

Data entry

Administrative skills

Attention to detail

Time management

Communication skills

Independent worker

Tools

Microsoft Excel

Microsoft Outlook

Job description

General Job Description

We are seeking a highly organized and detail-oriented Data Processing Specialist to support our centralized purchasing operations. This position is responsible for processing requests, organizing data, preparing purchase orders, managing a shared email inbox, and maintaining accurate records for multiple locations throughout the state.

The ideal candidate is comfortable working with spreadsheets, handling high volumes of email communication, organizing information, and performing repetitive tasks with a strong focus on accuracy and efficiency.

Essential Responsibilities

• Process purchasing requests received through a shared email inbox
• Create and submit purchase orders to vendors
• Enter, update, and maintain accurate data in company systems and spreadsheets
• Review requests for completeness and accuracy
• Copy, transfer, and organize information from multiple sources
• Communicate with vendors regarding orders, pricing, and product availability
• Track order status and maintain documentation
• Organize electronic records and supporting documentation
• Identify and resolve data discrepancies when needed
• Assist with reporting and other administrative projects as assigned

Specific Qualifications

Qualifications

• Strong data entry and administrative skills
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while contributing to a team environment

Preferred Qualifications

• Experience working with purchase orders, purchasing, procurement, or vendor communications
• Previous administrative, data entry, accounting support, or office coordination experience
• Experience working in shared inboxes and maintaining electronic records
• Intermediate Excel skills, including sorting, filtering, and basic formulas

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs