Purchasing Coordinator - Flooring & Tile

Interior-Specialists,-Inc; San Diego (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

Interior-Specialists, Inc is seeking a Purchasing Coordinator in San Diego to organize, purchase, and track materials ensuring projects meet schedules. You will collaborate with Design, Operations, and Field partners to manage material availability and coordinate with vendors to secure timely deliveries.

Candidates should have strong problem-solving and communication skills, plus experience with SAP/ERP systems, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required; higher degrees preferred.
• Experience with purchasing, materials coordination or supply chain.
• Knowledge of SAP and ERP systems is advantageous.

Responsibilities

• Purchase materials and coordinate timely delivery prior to installation.
• Coordinate with vendors to determine product availability, pricing, and terms of sale.
• Analyze product and delivery systems to assess present and future material availability.
• Participate in the development of specifications for products or substitute materials.
• Coordinate homebuyer material approvals with Design when applicable.
• Ensure samples are available for designers and customers when applicable.
• Run daily purchasing and material reports; manage documentation and tracking.

Skills

Problem solving

Communication

Organizational skills

Time management

Negotiation

Education

High school diploma or GED

Associate’s degree

Bachelor’s degree

Tools

SAP

ERP systems

MS Office

Job description

Looking to build your career and design your future? You have come to the right place.SummaryThe primary responsibility of the Purchasing Coordinator is to organize, purchase, and track materials and supplies needed to ensure the successful completion of projects. This role requires a strong problem solver and communicator who demonstrates diligence and urgency when responding to both customers and peers. The Purchasing Coordinator supports material availability, vendor coordination, and purchasing accuracy to ensure materials arrive on time and in accordance with project requirements.Essential FunctionsPurchasing & Materials CoordinationOrder materials and supplies efficiently, ensuring accuracy and timely delivery prior to scheduled installation.Coordinate with vendors to determine product availability, pricing, and terms of sale.Analyze product and delivery systems to assess present and future material availability.Participate in the development of specifications for products or substitute materials.Coordinate homebuyer material approvals with Design, when applicable.Ensure samples are available for designers and customers, when applicable.Organize and schedule material returns with suppliers as needed.Systems, Reporting & DocumentationUtilize ERP systems for placing orders, tracking materials, gathering information, and troubleshooting issues.Run, address, and complete daily purchasing and material reports.Ensure all required daily activities are completed accurately and in a timely manner with minimal supervision.Handle higher-volume locations and complex purchasing activity, as applicable.Process Improvement & Issue ResolutionMake informed decisions related to purchasing activities and escalate issues when necessary.Conduct root cause analysis on purchasing or material issues and recommend areas of improvement.Act as a subject matter/material expert when handling escalated purchasing issues.Take on special projects and support continuous improvement initiatives.Training & CollaborationAssist with and conduct training for Purchasing Associates, as needed.Attend all required meetings and trainings.Work collaboratively with internal teams including Design, Operations, and Field partners.Professional ExpectationsFollow instructions and respond to management direction.Take responsibility for actions and keep commitments.Complete tasks on time or notify appropriate parties with alternative plans of action.Commit to extended work schedules when necessary to meet business goals.Follow all company policies and procedures.Perform other duties as assigned.Education & ExperienceRequiredHigh school diploma or general education degree (GED) required; Associate’s or Bachelor’s degree preferred.PreferredOne or more years of related purchasing, materials, or supply chain experience; higher levels of experience support increased responsibility.Material resource planning and/or production control experience with Systems Application Process (SAP).Thorough knowledge of products used by the company as they relate to product installation.Skills & CompetenciesTechnical & Analytical SkillsWorking knowledge of internet-based tools, spreadsheet and word processing software, and order processing systems.Basic technology skills, including MS Office Suite.Strong organizational skills to ensure accurate tracking of ordering and production information.Ability to perform in a fast-paced, deadline-driven environment.Communication & Decision-MakingStrong professional-level verbal and written communication skills.Ability to negotiate agreements between parties with different perspectives.Interpersonal skills to develop and maintain professional working relationships with builders, vendors, and internal teams.Ability to proactively identify, analyze, address, and resolve problems, conflicts, and issues.Exhibits sound and accurate judgment; explains reasoning for decisions, includes appropriate stakeholders, and makes timely decisions.Work Style & AccountabilityHigh level of time management skills with the ability to prioritize and manage workload effectively.Ability to work independently while collaborating within a team environment.Demonstrates accountability, adaptability, and commitment to quality and service.Pay range: $25- $26/hour plus benefitsIf you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.