Multifamily Project Coordinator - Flooring, Tile, Countertops

Isi-Design-and-Installation-Solutions,-Inc.; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Isi-Design-and-Installation-Solutions, Inc. in Portland, Oregon seeks a Project Coordinator to support sales, operations and production, optimizing business systems and ensuring accurate and timely job costing across the organization.

The role acts as a subject matter expert on workflows, provides training, and leads technology and process-improvement initiatives to boost efficiency and project outcomes. Ideal candidates are detail-oriented team players who can manage schedules, coordinate

Qualifications

• Experience supporting design-build projects.
• Strong Excel and project management software skills.
• Excellent communication and organizational abilities.

Responsibilities

• Review contracts and SOWs against bids and scopes.
• Coordinate with Account Executive and Project Manager on schedules, billing, and changes.
• Monitor RFIs, ASIs, and addenda throughout the project lifecycle.
• Prepare labor offers for subcontractors and track changes in SAP.

Job description

Looking to build your career and design your future? You have come to the right place.SummaryThe Project Coordinator is responsible for supporting sales, operations, and production teams as assigned by the Region President. This role focuses on optimizing business systems, improving process efficiency, and ensuring accurate and timely job costing across the organization. The Project Manager will serve as a subject matter expert on system workflows, provide training, and lead key technology and process-improvement initiatives.Essential FunctionsContract ReviewReview contract scope of work and dollar values in conjunction with Account Executive (AE)Check the Scope of Work SOW to make sure it lines up with the bidMake sure all items listed are within our normal installation processesNote anything that does not align with the bidCheck the Schedule of Values SOV against the bid/ proposalMake sure all dollar values are accounted for and know what they includeCheck Billing Procedure: review the billing procedure for the project (Procore, Textura, GC Pay, etc.), coordinate with Project Coordinators (PC) on monthly billing requirementsBid/ Take-Off ReviewReview bid/ take-off with AE to make sure the dollar values match the contractSplit out areas if needed for SAP structurePlans/ DiagramsReview contracted plans and diagrams, work with AE for any questionsMake sure diagrams match what was contractedReview plan drawings and specifications for accuracy and constructabilityMonitor RFI’s/ASI’s/addendums and any other revisions throughout the project and track those revisions accordinglyPrepare Labor Offer for SubcontractorReview labor rates from bidSet up labor rate offer in excel format; this is often done with input from AEReview labor rates offer with AE and MF Operations ManagerSend labor rate offer to Subcontractor for review and approvalOnce approved by Subcontractor, have extended in SAPOn-site Coordination with GC personnelWork with Project Manager, Project Engineers(s), and Site Superintendents from general contractors for all project(s) needsSchedule: mange project schedule throughout projectUse project schedule to determine procurement and delivery timelines for projectsWork with MF Operations Manager to determine labor needs based on project scheduleAttend weekly job-site meetings (virtual or in-person)Change Orders/ RFI’sCreate change orders when changes to the contract are requested. Loop in AE as needed for larger change orders and/or pricing strategyTo include add on/ deducts- request pricing/ stock check/ samplesSend change order to builderUse Excel file template to bid change orderTrack/ organize change orders in the project folderUse the change order tracker to keep track of each change order sentFollow the change order approval processProduction Set UpSet up basic project information and submittal log(s)Manage submittalsCreate internal SOV for projectCreate cut-sheets and diagrams for projectWork orders to be broken down to mirror how project will be installedPC’s will key work ordersSAP Set UpVerify that community has been set up by AE, and complete ZIB if neededAsk PC’s to kick off lot in SAPForecastingWork with team to accurately forecast monthly numbers and update as neededMonthly GC BillingManage internal SOV for monthly billingsUpdate internal SOV with issued CO’sColor coordinate monthly billings within the SOVWork with PC’s for any billing questions or issuesPC’s responsible for billing GC and in SAPService Account / Relationship BuildingThis is vague but should/can include…Problem solving with customerBe in front of the customer, be reachable, be responsiveTreat to lunch, bring doughnuts by the jobsite, stop in at their main office, etc.Developing customer relationships, this leads to repeat workIf you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.