Purchasing Coordinator/AP Backup

Shenandoah Valley Medical System Inc; Martinsburg (WV); On-site; USD 42,000 - 65,000; Full time

Job summary

Shenandoah Community Health (SCH) is a Federally Qualified Health Center delivering primary care, women's health, behavioral health and more in Martinsburg, WV. The Purchasing Coordinator will help manage supply and equipment purchases for SCH and its subsidiary, ensuring cost efficiency and timely processing.

The role requires attention to detail, ability to work under deadlines, and collaboration with department managers and vendors in a fast-paced environment.

Qualifications

• Experience working in a Community Health Center preferred.
• Proficient in Microsoft Excel, Access and Word.
• Ability to manage multiple projects simultaneously.
• Strong organizational and analytical skills.
• Able to read and understand financial forms and reports.
• Willingness to establish and maintain effective working relationships following IOCD principles.

Responsibilities

• Works with department managers to maintain adequate inventory and supplies.
• Solicits quotes and creates long-term purchase agreements with vendors.
• Ensures lowest price and best value is obtained for supplies and services.
• Creates and processes purchase orders in accounting software.
• Track and report material backorders from vendors.
• Coordinates delivery and reconciles packing slips to purchase orders.
• Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and procedures.
• Assists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
• Schedule and register staff for conferences, lodging, and travel.
• Track and reconcile continuing education expense to policy/budget.
• Backup Accounts Payable Manager – including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
• Other duties as assigned.

Skills

Organizational skills

Analytical skills

Multi-project management

Communication skills

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Martinsburg, WV, US

Shenandoah Community Health (SCH) is here to bridge the gap in healthcare access. As a Federally Qualified Health Center, we tackle the challenges of cost, transportation, and language barriers to ensure everyone in our community receives the care they need. We offer a comprehensive range of services, including primary care for adults and children, women's health, behavioral health, and oral health. Plus, we provide additional support services such as on-site pharmacy, labs, and radiology. Working at SCH isn't just a job; it's a chance to make a real difference in the lives of your neighbors. Join our team and become part of the solution! Visit our website at Shenandoah Community Health to learn more.

Job Summary:The Purchasing Coordinator is an integral part of the SCH accounting team. This position is primarily responsible for coordinating supply and equipment purchases of Shenandoah Valley Medical System and its subsidiary Shenandoah Pharmacy, LLC. This position requires attention to detail, ability to work quickly and accurately, ability to work within deadlines, and to work well with others in a fast paced, deadline driven environment.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Works with department managers to maintain adequate inventory/supplies.
• Solicits quotes and creates long-term purchase agreements with vendors/suppliers.
• Ensures lowest price and best value is obtained to purchase supplies/equipment/services.
• Creates and processes purchase orders in accounting software.
• Track and report material backorders from vendors.
• Communicates with vendors regarding deliveries and item/price discrepancies and quality of purchases
• Coordinates delivery and reconciles packing slips to purchase orders.
• Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and procedures
• Assists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
• Schedule and register staff for conferences, lodging, and travel.
• Track and reconcile continuing education expense to policy/budget.
• Backup Accounts Payable Manager – including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
• Other duties as assigned.

QUALIFICATIONS:

• Experience working in a Community Health Center Preferred
• Proficient in Microsoft Excel, Access, Word
• Ability to manage multiple projects simultaneously
• Strong organizational and analytical skills
• Able to read and understand technical forms and financial reports
• Willingness to establish and maintain effective working relationships following IOCD principles
• Ability to respond quickly and appropriately in urgent or emergency situations.
• Strong computer skills with a knowledge of accounting and automated systems.
• Maintenance of general ledger transactions, accounting sub-ledgers, supporting documentation.
• Negotiation and conflict resolution