Strategic Purchasing & Inventory Coordinator

Shenandoah Valley Medical System Inc; Martinsburg (WV); On-site; USD 42,000 - 65,000; Full time

Job summary

Shenandoah Community Health (SCH) is a Federally Qualified Health Center delivering primary care, women's health, behavioral health and more in Martinsburg, WV. The Purchasing Coordinator will help manage supply and equipment purchases for SCH and its subsidiary, ensuring cost efficiency and timely processing.

The role requires attention to detail, ability to work under deadlines, and collaboration with department managers and vendors in a fast-paced environment.

Qualifications

• Experience working in a Community Health Center preferred.
• Proficient in Microsoft Excel, Access and Word.
• Ability to manage multiple projects simultaneously.
• Strong organizational and analytical skills.
• Able to read and understand financial forms and reports.
• Willingness to establish and maintain effective working relationships following IOCD principles.

Responsibilities

• Works with department managers to maintain adequate inventory and supplies.
• Solicits quotes and creates long-term purchase agreements with vendors.
• Ensures lowest price and best value is obtained for supplies and services.
• Creates and processes purchase orders in accounting software.
• Track and report material backorders from vendors.
• Coordinates delivery and reconciles packing slips to purchase orders.
• Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and procedures.
• Assists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
• Schedule and register staff for conferences, lodging, and travel.
• Track and reconcile continuing education expense to policy/budget.
• Backup Accounts Payable Manager – including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
• Other duties as assigned.

Skills

Organizational skills

Analytical skills

Multi-project management

Communication skills

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Job description

Shenandoah Community Health (SCH) is a Federally Qualified Health Center delivering primary care, women's health, behavioral health and more in Martinsburg, WV. The Purchasing Coordinator will help manage supply and equipment purchases for SCH and its subsidiary, ensuring cost efficiency and timely processing.

The role requires attention to detail, ability to work under deadlines, and collaboration with department managers and vendors in a fast-paced environment.