Purchasing Coordinator

Spring Creek Growers, Inc.; Tohatchi (NM); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) retirement plan

Job summary

Spring Creek Growers, Inc. is seeking a self-motivated Purchasing Coordinator for a full-time, onsite role based in Waller, TX. You will manage Purchase Orders, vendor communications, and inbound materials to support sales goals.

Ideal candidates have at least three years in supply chain or purchasing, excellent Excel abilities, and strong multitasking and communication skills. Bachelor's degree is preferred but not required; no horticulture experience needed.

Qualifications

• Minimum 3 years of work experience; supply chain experience helpful.
• Prior Purchasing/Buyer Coordinator experience preferred.
• Bachelor's degree preferred but not required.
• Strong multitasking and ability to adapt in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive management — anticipate needs and address issues.
• Advanced proficiency in Excel required.
• No prior horticulture experience required.

Responsibilities

• Receiving, scanning, and archiving POs and receiving documents.
• Recording vendor quotes and managing vendor item properties.
• Reconciling POs to inbound shipments and resolving delays.
• Managing grow libraries and planning worksheets.
• Submitting and finalizing claims to vendors; forecast planning.
• Writes and sends Purchase Orders to vendors; check packing slips.
• Coordinate logistics and track shipments; work with internal teams.
• Assist end-of-day dock paperwork and tagging processes.

Skills

Advanced Excel

Multitasking

Written & verbal communication

Proactive management

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

We are looking for a self-motivated, detail-oriented individual to join our fast-growing company. This is a full-time, onsite position based in Waller, TX, five days a week. The ideal candidate is a strong multitasker who adapts quickly to change, communicates well, and brings advanced Excel skills to the table. This position reports to the Purchasing Manager who oversees all inbound raw materials to hit sales goals.

ESSENTIAL JOB FUNCTIONS

• Receiving, scanning, and archiving Purchase Orders and receiving documents
• Recording vendor quotes
• Managing vendor item properties
• Confirming, updating, and reconciling Purchase Orders to match inbound shipments
• Reconciling and managing confirmations from vendor to custom orders
• Managing grow libraries
• Preparing planning worksheets
• Submitting and finalizing claims to vendors
• Forecasting planned programs
• Creating and filing landscape bookings
• Working with contract grower partners to ensure product quality and claim windows are adhered to
• Efficiently utilizing AI tools to assist with identifying variances; training provided
• Ensuring all Purchase Orders are completed and finalized prior to receiving tags being issued
• Writes and sends Purchase Orders to vendors
• Checks delivered items against packing slips
• Communicates directly with vendors to resolve delivery delays or shortages
• Tracks shipments and coordinates logistics across different internal team
• Working with internal teams to assist with the end of day dock paperwork
• Working with inventory coordinator in ensuring planting screen accuracy and tagging incoming plug shipments

EXPERIENCE, SKILLS, AND EDUCATION

• Minimum 3 years of work experience; supply chain experience helpful
• Prior experience in a Purchasing Coordinator or Buyer Coordinator role preferred
• Bachelor's degree preferred but not required
• Strong multitasking skills with the ability to manage competing priorities, adapt quickly to changing plans, and stay effective in a fast-paced environment
• Strong written and verbal communication skills
• Proactive management approach — ability to look ahead, anticipate needs, and address potential issues before they arise
• Advanced proficiency in Microsoft Excel required
• No prior horticulture experience required

COMPENSATION AND BENEFITS

• Salaried position — $50,000 to $60,000 annually, commensurate with experience
• Health and dental insurance; 401(k) retirement plan

WORKING CONDITIONS

• Hours of work: Full-time, Monday–Friday, 8:00 AM – 5:00 PM
• Work location: Onsite only — 31887 Berry Lane, Waller, TX 77484 (5 days per week)
• Work environment: 80% office-based environment; 20% walking the receiving and greenhouse areas to monitor and ensure vendor quality
• Travel requirements: No regular travel required