Administrative Assistant 3

International Executive Service Corps; Northern (KY); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision benefits

401(k) with match

Employee Stock Ownership Plan

Job summary

Recology is seeking an experienced administrative assistant to provide essential clerical support and help maintain efficient office operations in Kentucky. The role includes composing correspondence, calendar management, and coordinating meetings and travel as needed.

The ideal candidate will have 4+ years of experience, strong MS Office skills, and a high school diploma or GED, with a bachelor’s degree preferred. This on-site position offers competitive benefits.

Qualifications

• 4+ years of administrative assistant experience.
• Knowledge of general office procedures and company services.
• Proficiency with Microsoft Office suite.
• High school diploma or GED required.
• Bachelor's degree preferred.

Responsibilities

• Composes and prepares correspondence and develops reports.
• Handles telephone calls and provides general customer service.
• Assists in developing and updating office procedures.
• Manages files for the department.
• Performs calendaring and notifies attendees of changes.
• May arrange travel, expense reports, and invoices.
• Coordinates meetings and room logistics; greets visitors.
• Copies, binds reports and supports other clerical roles.
• Travel may be required for meetings or site visits.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

Customer service

Scheduling

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Role

Provides administrative and clerical support, which may include general knowledge of a specific administrative or professional functional area, such as Accounting and Finance; Human Resources; Information Systems; Office Services; Marketing and Sales, etc.

Shift will be Mon-Fri and some Saturdays, 7:30am-4:00pm.

Essential Responsibilities

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.
• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.
• Assists in the development, implementation and upkeep of office procedures.
• Sets up and maintains files for the department.
• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.
• May prepare travel arrangements, expense reports and processes invoices.
• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.
• Copies, assembles, and binds reports and proposals.
• Assists or backs up other clerical positions as needed.
• Travel may be required for meetings and/or site visits.
• Other duties as assigned.

Qualifications

• 4+ years of experience as an administrative assistant in an office environment.
• Knowledge of general office administration procedures required and specific knowledge of company's services and procedures desired.
• Computer programs, including Microsoft Office suite of applications.
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R's: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.