Purchasing Coordinator

Holland & Sherry; Owings Mills (MD); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Job summary

Holland & Sherry Interiors, a trade-focused provider of high-end fabrics, wallcoverings, lighting, furniture and rugs, is seeking a Purchasing Coordinator in Owings Mills, MD.

You will manage purchasing operations with suppliers and clients, process orders, monitor shipping, handle invoices, and maintain product data. Strong Excel and communication skills are preferred; on-site hours Mon-Fri 8:45 AM–5:30 PM with competitive benefits.

Qualifications

• 2+ years in purchasing or supply chain, preferably textiles/home industry.
• Excellent communication and follow-up skills.
• Strong attention to detail and organization.
• Proficiency with Excel and order management systems.
• Ability to manage shifting priorities and collaborate across teams.

Responsibilities

• Send purchase orders to suppliers per company policies.
• Monitor supplier orders and shipping status.
• Communicate with suppliers to resolve order issues.
• Track shipments, delays, and returns.
• Review supplier invoices and coordinate with accounting.
• Provide purchasing and shipping summaries to stakeholders.
• Maintain product code details.
• Assist communications for other purchasing departments.
• Process daily client orders and quotes.
• Update clients on orders and production timelines.
• Follow up on account balances and on-time payments.
• Coordinate with clients on pending and in-transit orders.
• Update pricing per contracts.

Skills

Excellent communication

Attention to detail

Organizational skills

Collaboration across teams

Proactive mindset

Order management systems

Tools

Microsoft Excel

Job description

Holland & Sherry Interiors is a trade-focused company offering high-end products for interior design projects including fabrics, wallcovering, lighting, furniture and rugs. We are seeking a highly organized and detail-oriented purchasing coordinator to manage the purchasing operations for our wholesale suppliers and customer service. This role serves as a direct contact for suppliers and wholesale clients. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple tasks on a daily, weekly, and monthly basis.

Responsibilities

With suppliers:

• Send purchase orders to suppliers in accordance with company policies.
• Monitor and follow up on supplier orders and shipping status.
• Communicate with suppliers to resolve order-related issues.
• Track and troubleshoot shipments, delays, and returns.
• Review and confirm accuracy of supplier invoices; submit invoices internally to the accounting department and track remittances.
• Review shipping reports from key suppliers to ensure accuracy.
• Audit order activity to identify trends or recurring issues.
• Provide purchasing and shipping summaries to stakeholders as needed.
• Create and maintain details for existing and new product codes.
• Assist communications and support for other categories of the purchasing department.

With clients:

• Complete daily client order and quote entry.
• Communicate with clients daily for projected and confirmed orders, and update reporting procedures weekly with production timelines.
• Follow-up with clients about their account balances and on-time payments.
• Coordinate with clients to review pending and in-transit orders.
• Update pricing as needed in accordance with contract agreements.

Qualifications

• 2+ years of experience in purchasing, supply chain, or operations (textile or home industry experience preferred).
• Excellent communication and follow-up skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and familiarity with order management systems.
• Ability to manage shifting priorities and work collaboratively across teams.

Benefits

Holland & Sherry is an industry leader and we offer a competitive starting salary and an outstanding benefits package, including paid time off, medical, dental, and vision insurance, short- and long-term disability, and 401(k) with company match. Holland & Sherry is an EEO Employer.

Location & Compensation

This position is onsite in Owings Mills, MD. Working hours are Monday through Friday, 8:45 AM to 5:30 PM. Pay range is $20–$25 per hour, depending on experience.