Purchasing Coordinator

FLOWERS.com Inc.; Northern (KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

FLOWERS.com Inc. is seeking a Procurement Assistant to support Buying and Sourcing with administrative duties aimed at reducing cost and ensuring on-time product delivery.

The role requires attention to detail, strong communication, and accurate data entry to keep stakeholders informed about expected arrival dates. You will monitor purchase orders, coordinate with vendors and internal teams, expedite shipments, resolve pricing issues with accounts payable, and assist with vendor compliance.

Qualifications

• High school diploma or GED required.
• Strong organizational skills with ability to meet deadlines.
• Excellent interpersonal skills with all levels of staff.
• Experience with SAP or Oracle preferred.
• Proficiency in Excel and MS Office.

Responsibilities

• Monitor and maintain purchase orders.
• Communicate with Buyer, Vendor, Transportation, Receiving and Production.
• Expedite orders to ensure on-time shipments and receipts.
• Coordinate with Accounts Payable to resolve pricing issues.
• Resolve discrepancies and advise on shortages.
• Transfer products between distribution centers as needed.
• Sample tracking and data collection.
• Assist with vendor compliance issues.
• Other duties as assigned.

Skills

Strong organizational skills

Interpersonal skills

Analytical thinking

Multitasking

Education

High school diploma or GED

Tools

MS Office

Excel

SAP

Oracle

Job description

The Procurement Assistant is responsible for assisting Buying and Sourcing with administrative duties with the objective of reducing cost, delivering product to the facilities on time, updating the organization with expected product arrival dates, following up with Suppliers to ensure they are complying, maintaining reporting and data entry for awareness and decision making. Strong communication, attention to detail, and follow-up skills are critical to successful performance in this role.

Responsibilities:

The major responsibilities of the position are listed below. To perform the job successfully, the individual must be able to execute each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of executive management

• Purchase Order monitoring and maintenance
• Communication with Buyer, Vendor, Transportation, Receiving and Production
• Responsible for expediting of purchase orders, coordinating with Logistics and Receiving to assure timely and accurate shipments and receipts.
• Coordinate with Accounts Payable to resolve or escalates any pricing issues for accurate vendor payments.
• Resolve discrepancies, and research and advise Buyer on shortages and potential inventory issues
• Expedite inventory through several departments to ensure production requirements are met.
• Assist Buyer on Vendor Compliance issues. Research and code as requested.
• Transfer products between DC’s when needed.
• Sample tracking and data collection.
• Other duties as assigned.

Requirements

• High school diploma or GED
• Strong organizational skills with the ability to consistently meet deadlines with accurate and detailed results is a must.
• Must have the ability to handle multiple responsibilities in a fast-paced environment.
• Excellent interpersonal skills and business acumen for effective interaction with all levels of company, personnel, and external partners.
• Proficiency with entire MS Office package, with emphasis in Excel.
• Analytical and comfortable with numbers.
• Experience working with SAP or Oracle preferred.

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