Purchasing Coordinator

Personalization Mall; Northern (KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Personalization Mall is seeking a Procurement Assistant to support Buying and Sourcing with key admin duties aimed at reducing cost and ensuring on-time product delivery to facilities.

The role emphasizes strong communication, data entry accuracy, and follow-up skills to keep suppliers compliant and provide expected arrival dates. Requires a high school diploma, MS Office proficiency, and experience with SAP or Oracle.

Qualifications

• Strong organizational skills with the ability to meet deadlines with accurate results.
• Excellent interpersonal skills for interaction with all levels of company personnel and external partners.
• Proficiency with MS Office, especially Excel, and comfort with numbers.

Responsibilities

• Purchase Order monitoring and maintenance.
• Communication with Buyer, Vendor, Transportation, Receiving and Production.
• Responsible for expediting purchase orders and coordinating with Logistics and Receiving for timely shipments.

Skills

Organizational skills

Attention to detail

Communication

Follow-up

MS Excel

Data entry

Analytical thinking

Education

High school diploma or GED

Tools

SAP

Oracle

Excel

Job description

The Procurement Assistant is responsible for assisting Buying and Sourcing with administrative duties with the objective of reducing cost, delivering product to the facilities on time, updating the organization with expected product arrival dates, following up with Suppliers to ensure they are complying, maintaining reporting and data entry for awareness and decision making. Strong communication, attention to detail, and follow-up skills are critical to successful performance in this role.

Responsibilities:

The major responsibilities of the position are listed below. To perform the job successfully, the individual must be able to execute each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of executive management

• Purchase Order monitoring and maintenance
• Communication with Buyer, Vendor, Transportation, Receiving and Production
• Responsible for expediting of purchase orders, coordinating with Logistics and Receiving to assure timely and accurate shipments and receipts.
• Coordinate with Accounts Payable to resolve or escalates any pricing issues for accurate vendor payments.
• Resolve discrepancies, and research and advise Buyer on shortages and potential inventory issues
• Expedite inventory through several departments to ensure production requirements are met.
• Assist Buyer on Vendor Compliance issues. Research and code as requested.
• Transfer products between DC’s when needed.
• Sample tracking and data collection.
• Other duties as assigned.

Requirements

• High school diploma or GED
• Strong organizational skills with the ability to consistently meet deadlines with accurate and detailed results is a must.
• Must have the ability to handle multiple responsibilities in a fast-paced environment.
• Excellent interpersonal skills and business acumen for effective interaction with all levels of company, personnel, and external partners.
• Proficiency with entire MS Office package, with emphasis in Excel.
• Analytical and comfortable with numbers.
• Experience working with SAP or Oracle preferred.

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