Purchasing Coordinator

The Contractor Consultants; Milwaukee (WI); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Four weeks PTO

401(k)

Health, dental, and vision insurance

Life and disability insurance

Flexible Spending Account

Holidays and personal days

Training programs

Tech package

Job summary

The Contractor Consultants seeks a Purchasing Coordinator to drive supply chain precision and cost efficiency for high-end audio visual installations. Base location is Wauwatosa, WI, with full-time hours and a 8:00 am – 5:00 pm schedule.

You will manage vendor relationships, procurement logistics, and cost management to support project profitability. Responsibilities include negotiating with manufacturers, tracking spend, issuing purchase orders, and monitoring deliveries.

Qualifications

• 5+ years of dedicated purchasing/procurement experience.
• Strong negotiation and conflict resolution skills with proven supplier management.
• Proficiency with Microsoft Office and in-house business software.
• Valid driver's license with clean driving record.
• Excellent organizational skills with attention to deadlines.

Responsibilities

• Assess vendor capabilities and build relationships with suppliers.
• Negotiate pricing, terms and rebates with manufacturers.
• Analyze market trends and equipment lists to align with project scopes.
• Develop monthly spend budgets with Accounting to control expenditures.
• Issue purchase orders and process quotes in the ERP/record system.
• Track shipment ETAs, communicate progress, and resolve delivery variances.
• Conduct value engineering to optimize performance and cost.

Skills

Negotiation

Vendor relationships

Microsoft Office

Organizational skills

Driving license

Tools

Q360 ERP

Fieldwire

Bluebeam

Job description

Purchasing Coordinator – Drive Supply Chain Precision & Cost Efficiency

Job Overview

• Salary/Pay: $65,000 - $72,000+ per year, based on experience
• Location: Wauwatosa, WI.
• Job/Employment Type: Full Time.
• Schedule: 8:00 am – 5:00 pm M-F.
• Project Scope: Commercial Audio Visual Systems.
• Mandatory Licences & Certifications: Valid Driver's License.

The Opportunity

You will serve as a vital link in our operations, taking full charge of vendor relationships, procurement logistics, and cost management for high-end audio visual installations. This role empowers you to negotiate high-value supply contracts and streamline purchasing workflows that directly impact company profitability. Working in a supportive team environment, you will help shape our procurement standards while building a long-term career on our path toward company ownership.

How You Will Make An Impact

• Assess vendor capabilities, evaluate performance metrics, and build strong relationships with trade contractors and suppliers.
• Negotiate competitive pricing, terms, and rebates with manufacturers to position the business in the most cost-effective standing.
• Analyze market trends and evaluate equipment lists to ensure all purchased items directly align with project scopes of work.
• Develop monthly spend budgets in coordination with Accounting to ensure company expenditure stays within defined limits.
• Issue purchase orders into business operating systems and process change order or box sale quotes promptly.
• Track shipment ETAs diligently, communicate progress updates, and resolve delivery variances to keep project timelines on schedule.
• Conduct value engineering analysis from schematic drawings to optimize system performance while reducing overall equipment costs.

Required Qualifications & Experience

• 5+ years of dedicated professional purchasing and procurement experience.
• Strong negotiation and conflict resolution skills with a proven track record of managing supplier relationships.
• Deep proficiency with Microsoft Office applications and an aptitude for adopting specialized in-house business software.
• Valid driver's license with an acceptable driving record.
• Exceptional organizational skills with meticulous attention to detail and proven ability to meet strict deadlines.

Preferred Qualifications & Experience

• Active familiarity with commercial audio visual products, technical designs, and construction management workflows.
• Hands-on experience with industry-specific software tools such as Q360 ERP, Fieldwire, or Bluebeam.

Compensation & Benefits

• $65,000 - $72,000+ per year, reflecting experience and proven purchasing expertise.
• Four weeks of annual PTO beginning directly on your first day of employment.
• Immediate 3% employer 401(k) contribution with no personal matching required.
• Comprehensive medical, dental, and vision insurance options for complete health coverage.
• Company-paid life insurance and long-term disability insurance policies.
• Flexible Spending Account offered.
• Eleven paid holidays and five personal days off provided annually.
• Paid training programs, professional development opportunities, and a modern technology package.

About Us

We are a premier commercial audio visual design and installation firm specializing in high-end performing arts venues, athletic facilities, and corporate environments. We foster an engineering-driven culture committed to technical excellence, ongoing professional mentorship, and long-term employee wealth. Our organization is actively transitioning to a 100% employee-owned company by 2031 to directly reward our dedicated team.

We are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.