Purchasing, Contracts & Grants Manager

Leon County; Tallahassee (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

Leon County in Tallahassee seeks an Administrative Manager to oversee procurement, contracts, and grants functions within the Finance and Accounting area. This role ensures compliance with 2 CFR 200 and state/federal regulations while developing policies and maintaining vendor relationships.

It requires initiative, independent judgment, and strong staff supervision. The position leads procurement strategy, vendor registration, and grant oversight, while negotiating contracts, supporting

Qualifications

• Bachelor's Degree from a regionally accredited college or university.
• Minimum of five (5) years of related experience including a minimum of two (2) years of proven work experience as a Purchasing Manager, Contract negotiator OR Equivalent combination of education and/or experience.
• Certified Professional Public Buyer (CPPB) certification preferred.
• Purchasing experience within a governmental environment preferred.
• Proficiency with Microsoft Office Suite preferred.

Responsibilities

• Provide leadership and direction of the agency procurement, contract and grants functions.
• Establishes and develops procurement strategy as well as processes and policies used to guide agency acquisitions.
• Develops and maintains process for vendor registration and profiles.
• Oversee grant research and special revenue opportunities for the purpose of obtaining additional funding for current and future services and programs.
• Monitor grant contracts and expenditures to ensure compliance with grant guidelines.
• Fosters positive supplier relationships with goal of increasing local and minority vendor participation.
• Supervise and evaluate the work performance of assigned staff, conducts open and honest performance feedback, performance counseling and corrective actions and/or disciplinary measures as necessary according to policy.
• With other finance staff, ensure purchasing compliance with 2 CFR 200, Federal Financial Guides, and compliance with applicable purchasing and grant, and/or agency grant policies and procedures.
• Support staff in their efforts to determine the optimum supplier in terms of price, quality, and delivery.
• Directs and coordinates the procurement of supplies, equipment, and services, ensuring that the procurement process and policies are in compliance with agency, state, and federal laws and regulations, and are efficiently managed, and all procurement specifications are met.
• Exercises oversight of all aspects of vendor management such as product, services, pricing, introduction of new vendors, eligibility, 1099 classification, and changes in compliance with agency policy.
• Manage the issuance, training, and policy enforcement of the agency Purchase Card (P-Card) program.
• Identifies project goals, develops comprehensive list of project objectives, standards, and milestones with a prioritization methodology.
• Responsible for continuous improvement within the Purchasing and Contracts Section.
• Provides effective and useful input into the development and implementation of policy, procedure, directive and standards to ensure the reliability, integrity, and operational effectiveness of their area of responsibility.
• Thoroughly analyze conditions to reach appropriate independent decisions.
• Oversees and coordinates analysis of all requisitions and P-Card entries to ensure the purchases are approved, correctly coded, verified against the budget for each Division, and entered on a timely basis.
• Develops business relationships with vendors and maintains the pre-authorized vendor list with the goal of increasing procurement efficiency and usage of minority vendors.
• Analyzes purchasing trends and provides feedback and recommendations to leadership.
• Develops, reviews and interprets contracts for completeness, accuracy, balance of power, compliance with state statute, and/or conformance with bidding specifications, purchasing guidelines, code requirements, and governmental agency regulations, sending non-compliant or deficient contracts back to the originator for modification and subsequent review as applicable, to prevent potential disputes and financial risks.
• Act as primary agency contract negotiator with vendors/suppliers representing agency interests and ensuring all compliance issues are addressed, ensures all agency contracts are appropriately tracked, and contract managers are provided support.
• Review major procurement contracts, change orders, new developments, recommendations for cost reduction, system update and problem resolution in conformance with contract law and consults with agency General Counsel as required.
• Generates and submits status reports detailing project accomplishments, obstacles, and recommendations to leadership.
• Oversees issuance of agency purchase orders.
• Prepares specifications, quotes and competitive solicitations based on organizational needs; writes and reviews technical specifications and contracts for purchase of goods and services in conformity with purchasing policies, state and federal law and guidelines.

Skills

Procurement leadership

Procurement strategy

Vendor registration

Grant management

Staff supervision

2 CFR 200 compliance

Vendor relations

Contract negotiation

Project planning

Budget management

Process improvement

Education

Bachelor's Degree

CPPB certification

Tools

Microsoft Office Suite

Job description

Leon County in Tallahassee seeks an Administrative Manager to oversee procurement, contracts, and grants functions within the Finance and Accounting area. This role ensures compliance with 2 CFR 200 and state/federal regulations while developing policies and maintaining vendor relationships.

It requires initiative, independent judgment, and strong staff supervision. The position leads procurement strategy, vendor registration, and grant oversight, while negotiating contracts, supporting