Grants & Contracts Compliance Specialist

Marion County; Salem (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Marion County is seeking a Grants and Contracts Analyst to oversee planning, development, and implementation of countywide grant and contracting policy. You will ensure compliance with state and federal law, and county rules, assisting departments and the Board of Commissioners Office.

The role involves supervision of technical direction on procurement processes, contract tracking, and training staff, with collaboration across departments and leadership in the Contracts & Procurement area.

Qualifications

• Bachelor's degree in business or public administration, accounting, finance, or a related field.
• Four years of experience in grant compliance monitoring, contract preparation and administration; including two years of responsibility for preparation of related policy and procedures.
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Responsibilities

• Reviews and approves contracts for departments with procurement staff for compliance with county rules, policies, and procedures.
• Schedules county contracts and awards for weekly Board of Commissioners’ Planning Agenda meetings and attends weekly planning meetings as needed.
• Maintains oversight for contract tracking and filing systems for county contracts, agreements and grant award documents.
• Provides functional and technical oversight as Super User for the county's Contract Management System and Purchase Order system.
• Reviews and approves purchase orders for compliance with county rules, policies and procedures.
• Provides guidance and oversight to assigned department procurement staff to grow and develop the county's purchasing and contracting program.
• Collaborates with departments to determine the appropriate procurement strategy.
• Provides formal and one-on-one training as needed.
• Acts as the Contracts Specialist for smaller departments without procurement staff, conducting solicitations, drafting, negotiating, and finalizing contracts.
• Acts as a liaison between departments and stakeholders.
• Provides analytical, technical and administrative assistance to Contracts & Procurement Manager, Chief Financial Officer, Chief Administrative Officer, and Board of Commissioners on special projects as requested.
• Analyzes, evaluates, develops, and documents long-range goals, objectives, and process changes in collaboration with the Contracts & Procurement Manager for the county’s purchasing and contracting program.

Skills

Grants knowledge

Contracting rules

Federal Cost Principles

Oregon statutes

Oregon Administrative Rules

Grant management

Accounting principles

Negotiation

Communication

Training delivery

Software proficiency

Education

Bachelor's degree in business or public administration, accounting, finance, or a related field

Job description

Marion County is seeking a Grants and Contracts Analyst to oversee planning, development, and implementation of countywide grant and contracting policy. You will ensure compliance with state and federal law, and county rules, assisting departments and the Board of Commissioners Office.

The role involves supervision of technical direction on procurement processes, contract tracking, and training staff, with collaboration across departments and leadership in the Contracts & Procurement area.