Purchasing Clerk

Novo Health Services, LLC; Indiana (PA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Paid Holidays

Paid Time Off (PTO)

401(k) with employer match

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Medical, Dental, Vision programs

Basic Life/AD&D Insurance

Long-Term Disability

Job summary

Novo Health Services, LLC is seeking an organized Purchasing Clerk to support procurement activities, recordkeeping, and timely ordering of materials and supplies.

This full-time role works with plant teams and Accounts Payable to maintain PO accuracy, resolve discrepancies, and ensure on-time delivery, with standard hours from 8:00 AM to 5:00 PM.

Qualifications

• High school diploma or equivalent required.
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Problem-solving skills and ability to follow through on open issues.
• Comfortable working collaboratively with plant personnel.

Responsibilities

• Purchase Order Management: Place purchase orders accurately and in a timely manner; Track and monitor open purchase orders; Follow up with vendors regarding status and discrepancies.
• Vendor & Cross-Functional Coordination: Communicate with plant teams on back orders and updated delivery timelines; Resolve invoice discrepancies with Accounts Payable.
• Data & Reporting: Maintain purchasing records; Update data in Excel and internal systems; Generate weekly plant reports.
• Process Improvement & Administrative Support: Identify opportunities to improve purchasing processes and efficiency; Perform related admin and procurement duties.

Skills

Excel proficiency

Organizational skills

Communication skills

Multitasking

Problem-solving

Team collaboration

Education

High School Diploma or Equivalent

Associate degree

Tools

Microsoft Excel

Job description

Get to know us: NOVO Health Services offers linen management solutions to the healthcare industry. NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes.

Lead and Grow with Us!

NOVO Health Services is a leading provider of healthcare linen solutions, delivering a fresh and innovative approach to the industry. Our focus on patient experience, infection prevention, and operational excellence enables us to improve linen quality while reducing overall program costs for our healthcare partners.

With HLAC-accredited facilities and a commitment to continuous improvement, NOVO is redefining how healthcare linen programs are managed across the country.

NOVO Health Services is seeking an organized and detail-oriented Purchasing Clerk to support our purchasing department with procurement activities, accurate recordkeeping, and timely ordering of materials and supplies.

This role works closely with plant teams, vendors, and Accounts Payable to keep purchase orders on track, resolve discrepancies, and ensure supplies arrive where and when they are needed. This is a full-time position with standard hours of 8:00 AM to 5:00 PM.

The ideal candidate is highly organized, comfortable managing multiple open orders at once, and confident communicating with both internal teams and outside suppliers to keep the purchasing process moving smoothly.

Key Responsibilities

Purchase Order Management

• Place purchase orders accurately and in a timely manner
• Track and monitor open purchase orders to ensure on-time delivery
• Follow up with vendors regarding order status, shipping updates, and discrepancies

Vendor & Cross-Functional Coordination

• Work closely with plant teams to communicate back orders, delays, and updated delivery timelines
• Work closely with Accounts Payable to resolve invoice discrepancies

Data & Reporting

• Maintain accurate purchasing records and documentation
• Update and manage purchasing data using Microsoft Excel spreadsheets and internal systems
• Generate weekly reporting for designated plants

Process Improvement & Administrative Support

• Identify opportunities to improve purchasing processes and efficiency
• Perform other related administrative and procurement duties as assigned

Qualifications

Required

• High school diploma or equivalent required
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Problem-solving skills and ability to follow through on open issues
• Comfortable working collaboratively with plant personnel

Preferred

• Associate degree
• Previous experience in purchasing, procurement, inventory control, or administrative support

Key Competencies

• Accuracy and attention to detail
• Strong follow-up and tracking skills
• Effective cross-department communication
• Time management and prioritization
• Professionalism and reliability

Physical & Work Environment Requirements

• Full-time position with standard hours of 8:00 AM to 5:00 PM
• Ability to sit, use a computer, and perform data entry for extended periods
• Primarily an office-based role with regular use of phone, email, and internal systems
• Occasional interaction with plant environments may be required
• Ability to manage a high volume of tasks and correspondence in a fast-paced environment

What We Can Offer You As a Full-time Associate

• Competitive pay
• Paid Holidays
• Paid Time Off Program (PTO)
• 401(k) w/Employer Match
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Medical, Dental, and Vision Programs
• Basic Life/AD&D Insurance
• Long-Term Disability (LTD)

Why work for Novo Health Services?

NOVO Health Services strives to be the employer of choice in the hospital sterile and hygienically clean linen industry. To do that, we provide a safe, positive work environment where our associates experience tremendous growth and related opportunities for advancement.

All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin veteran, or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer. Drug-Free Workplace.