Temporary Purchasing Specialist

Claflin Service Company; Warwick (RI); On-site; USD 25,000 - 36,000; Part time

Job summary

Claflin Service Company is seeking a temporary Purchasing Assistant to support our Purchasing Team in Warwick, RI. The role focuses on processing a high volume of purchase orders, recording confirmations, tracking status, and liaising between vendors and internal Sales and Customer Service teams.

Responsibilities include handling order confirmations, shipping dates, and PO tracking, solving PO issues, and maintaining strong vendor relationships while coordinating with sales to communicate status

Qualifications

• High school diploma or GED, Associates' preferred.
• 1-3 years of purchasing experience.
• Healthcare purchasing experience is a plus.
• Excellent grammar, verbal, written, and data entry skills.
• Intermediate proficiency in Microsoft Office (Outlook, Word, Excel).
• Knowledgeable in A+ and Salesforce software a plus.

Responsibilities

• Adequately and efficiently process and record a high volume of emailed order confirmations, estimated ship dates and tracking of purchase orders
• Answer inbound phone calls from vendors and suppliers
• Research and resolve issues with open purchase orders
• Follow up with vendors and suppliers on purchase orders to supply payment, obtain status, request invoices, and confirm product deliveries
• Develop, foster, and maintain excellent relationships with vendors and suppliers
• Accurately and effectively communicate with internal sales teams regarding status of or issues with purchase orders
• Perform other miscellaneous tasks and projects assigned by the Purchasing Manager

Skills

Purchasing experience

MS Office

Salesforce

Attention to detail

Education

High school diploma or GED

Associates' degree preferred

Tools

Microsoft Office

Salesforce

Job description

Job Description

Job Description

We are looking for a talented and highly motivated temporary Purchasing Assistant to join our Purchasing Team. This role is responsible for following up on a high volume of purchase orders. They will record order confirmations and status, follow up on and resolve issues with purchase orders, and act as a liaison between our outside vendors and our internal Sales and Customer Service Teams.

** Location: **Warwick, RI
** Reports to: **Purchasing Manager

** Responsibilities:**

• Adequately and efficiently process and record a high volume of emailed order confirmations, estimated ship dates and tracking of purchase orders
• Answer inbound phone calls from vendors and suppliers
• Research and resolve issues with open purchase orders
• Follow up with vendors and suppliers on purchase orders to supply payment, obtain status, request invoices, and confirm product deliveries
• Develop, foster, and maintain excellent relationships with vendors and suppliers
• Accurately and effectively communicate with internal sales teams regarding status of or issues with purchase orders
• Perform other miscellaneous tasks and projects assigned by the Purchasing Manager

** Requirements:**

• High school diploma or GED, Associates' preferred
• 1-3 years of purchasing experience
• Previous purchasing experience in healthcare industry a plus
• Excellent grammar, verbal, written, and data entry skills
• Intermediate level proficiency in Microsoft Office (Outlook, Word, Excel)
• Knowledgeable in A+ and Salesforce software a plus

** Who you are:**

• Positive team player with a strong and consistent work ethic
• Comfortable working in a high paced work environment
• Exercise good judgment to determine appropriate action
• Problem solver, highly organized, and strong attention to detail
• Proactive in identifying opportunities for improvement and driving process improvements