Purchasing Assistant — Vendor & Inventory Specialist

QUICK USA; Flower Mound (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

QUICK USA in Houston, TX seeks a Purchasing Assistant to manage vendor relationships, monitor inventory and issue purchase orders. You will coordinate deliveries and address shipment issues to ensure timely fulfillment of orders.

You will also help ensure FDA/USDA compliance for food products, assist with inventory counts and invoicing, and support product research with the Sales/Warehouse teams. Strong organization and MS Office skills are essential.

Qualifications

• Strong organization skills and attention to detail.
• Basic mathematical knowledge such as markups, discounts, counting inventory, weight and measurement conversions.
• Excellent communication, interpersonal, customer service and problem-solving skills.
• Proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Microsoft Business Central and ERP systems preferred.
• Knowledge of Japanese foods and liquors preferred.

Responsibilities

• Assist with vendor relationships by negotiating prices and contracts.
• Monitor inventory levels and create purchasing plans based on order volume, assortment and lead time for products.
• Issue purchase orders to domestic vendors.
• Coordinate and schedule deliveries, handle shipment issues and escalate as needed.
• Answer questions regarding products, shipping schedules, item status, inventory discrepancies and substitutes.
• Ensure FDA and USDA compliance for food products.

Skills

Strong organization skills

Attention to detail

Communication skills

Problem-solving

Basic math knowledge

Tools

Microsoft Office

Excel

Word

Outlook

Microsoft Business Central

ERP systems

Job description

QUICK USA in Houston, TX seeks a Purchasing Assistant to manage vendor relationships, monitor inventory and issue purchase orders. You will coordinate deliveries and address shipment issues to ensure timely fulfillment of orders.

You will also help ensure FDA/USDA compliance for food products, assist with inventory counts and invoicing, and support product research with the Sales/Warehouse teams. Strong organization and MS Office skills are essential.