Purchasing Assistant (Dallas)

QUICK USA; Dallas (TX); On-site; USD 30,000 - 36,000; Full time

Job summary

QUICK USA is seeking a Purchasing Assistant to support the Office department in Flower Mound, TX. You will manage vendor relationships, monitor inventory, issue POs, and coordinate with Warehouse and Sales to ensure accurate orders and timely deliveries.

The role requires strong organizational skills, basic math, proficiency in MS Office, and familiarity with ERP systems. Some weekend counts and events may be needed.

Qualifications

• Experience negotiating with domestic vendors and managing vendor relationships.
• Ability to monitor inventory levels and develop purchasing plans.
• Familiarity with FDA/USDA compliance is a plus.
• Proficient in MS Excel and basic math for counting inventory.
• Excellent communication and problem-solving skills.

Responsibilities

• Assist with managing relationships with domestic vendors by negotiating prices and contracts.
• Monitor and analyze daily inventory levels and create purchasing plans.
• Issue purchase orders to domestic vendors.
• Coordinate with Warehouse to inspect received products for damage and verify quantity.
• Process receipts and invoices for payment to accounting.
• Attend semiannual inventory counts and company events as required.
• Handle shipments issues and ensure timely fulfillment of orders.
• Collaborate with Sales and Warehouse to identify customer needs and support product research and development by tasting and evaluating samples.

Skills

Vendor management

Inventory planning

Negotiation

Documentation accuracy

Customer service

Tools

Microsoft Office

Microsoft Business Central

Job description

Basic Information

• Job Title: Purchasing Assistant

• Department: Office

• Reports to: Assistant Purchasing

• Location: Flower Mound TX 75028

• Scheduled work hours: M-F: 9AM – 6PM; 1 hr. lunch. OT may apply
• Salary: $22 -26 / h

Essential Job Functions

• Assist with managing relationships with domestic vendors by negotiating prices and contracts, and building and maintaining vendor relationships.

• Monitor and analyze daily inventory levels and create purchasing plans based on order volume, assortment and lead time for products.

• Issue purchase orders to domestic vendors.

• Assist in scheduling deliveries, handling shipment issues, ensuring timely fulfillment of orders and escalating issues to management when needed.

• Answer questions regarding products, shipping schedules, item status, inventory discrepancies and substitute items.

• Ensure food products comply with FDA and USDA regulation standards.

• Assist with food safety-related issues and work with the Sales Department to handle customer returns and complaints; elevate issues to management when needed.

• Assist in setting up stock numbers for new items and products.

• Coordinate with the Warehouse Department to inspect received products for damage, verify quantity accuracy, document findings and report issues to management.

• Collaborate with the Sales and Warehouse departments to identify customer needs and preferences; support product research and development for the branch by tasting and evaluating sample products.

• Conduct inventory checks when discrepancies arise in the warehouse inventory.

• Process receipts and invoices for payment to the accounting department.

• Coordinate and attend semiannual inventory count on designated day, possibly on a weekend.

• Attend Company events and functions outside of normal working hours.

• Perform other duties as assigned.

• Obligation to answer all management as requested.

Physical Requirements & Working Conditions

• Ability to sit and work in an office setting for an extended period.

• Ability to type and use a computer for extended period.

• Ability to talk, hear, walk, stand, reach, bend, kneel, and lift and/or move up to 25 pounds occasionally.

• Working Conditions:

  • Noise Level: Normal to loud

  • Location: Indoors

Other Requirements

• Demonstrate strong organization skills and attention to detail.
• Possess basic mathematical knowledge such as markups, discounts, counting inventory, weight and measurement conversions, combining, etc.
• Strong communication, interpersonal, customer service and problem-solving skills.
• Basic proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Microsoft Business Central and ERP systems preferred.
• Knowledge of Japanese foods and liquors preferred.