Purchasing Assistant II

City of Springfield (MO); Springfield (MO); On-site; USD 38,000 - 46,000; Full time

Job summary

The City of Springfield (MO) is seeking a Purchasing Assistant II to support the Purchasing Division in soliciting products and services. The role involves preparing bid documents, purchase orders, letters and contracts, as well as handling routine office management tasks, while representing the city to vendors and internal teams.

Qualifications include three years of administrative office experience with direct public contact, desirable purchasing exposure, and an option for substitution with

Qualifications

• Three years' experience in responsible administrative office work with direct public contact.
• Direct purchasing experience is desirable.
• Related college or vocational education may be substituted for some or all of the required experience.

Responsibilities

• Support the Purchasing Division in solicitations of products and services by preparing bid documents, purchase orders, letters and contracts as well as routine office management functions.
• Assist with processing procurement documents and maintaining contract records.
• Represent the City in dealings with vendors and internal departments to ensure fair and compliant bidding processes.

Skills

Administrative experience

Public contact

Purchasing experience

Education

Related college or vocational education

Job description

The Purchasing Division of the Finance Department with the City of Springfield is responsible for the solicitation of a wide array of products and services. The Purchasing Assistant II will support the department in the solicitations of products and services by preparing bid documents, purchase orders, letters and contracts as well of routine office management functions.

The Purchasing Division represents the City of Springfield to many businesses and organizations on a local and national level. The departmental goal is to solicit the needed products or services at the lowest and best price deemed to be in the best interest of the City and offer fair bidding through the RFP, IFB, IFIB and RFQu processes.

Leadership Philosophy

The City of Springfield’s leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework®, which emphasizes:

Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and Consistency

These principles guide how we work together, build relationships, and serve our community.

Experience, Education, and Training

• Three years' experience in responsible administrative office work involving direct public contact
• Directly related purchasing experience is desirable
• Related college or vocational education may be substituted for some or all of the required experience.

Licensing/Certification

• Assignment to some departments requires incumbent to possess a valid driver's license and, in some cases, provide own vehicle for on-the-job transportation.

Equal Opportunity Employer/Disability and Vet

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.

Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.

Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.