Purchasing Assistant (Facilities Management)

Davita Inc.; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

The University of California, Irvine is seeking a dedicated professional for an administrative role in the Facilities Management department. This position requires strong organizational skills, effective communication, and the ability to adapt to changing priorities. Ideal candidates will have a high school diploma and 1-3 years of customer service experience. Additional skills in data analysis and familiarity with administrative procedures are preferred, making this opportunity suitable for individuals looking to contribute to a vibrant academic community.

Benefits

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Qualifications

• Requires 1-3 years in customer service.
• Ability to adapt and manage interruptions.
• Knowledge of University policies related to purchasing.

Responsibilities

• Works on operational assignments requiring discretion and judgment.
• Makes recommendations for solutions and procedures.
• Organizes and prioritizes assignments to satisfy customer requirements.

Skills

Verbal communication

Written communication

Critical thinking

Time management

Interpersonal skills

Data analysis

Organizational skills

Education

High school diploma or equivalent

Tools

Windows-based software

MS Excel

MS Word

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solutions providers - striving to make it as easy as possible for people to get the services they need, when they need them.

Facilities Management is responsible for the effective operation of Irvine campus buildings, grounds and utilities; for providing a safe, functionally suitable and aesthetic environment in support of academic, research and public service programs of the University. Providing comprehensive management of campus facilities requires the employment of approximately 325 personnel ranging in classification from custodians and groundskeepers to more technical skilled crafts such as electricians and plumbers, and professional design staff and engineers. These services cover more than 150 buildings of approximately 6 million gross square feet, and1,475 acres of grounds. Facilities Management has an annual operating budget exceeding $80 million in expenditures, with operating funds of $30 million and $15 million for reimbursable campus activities. Project Services a construction department within Facilities Management manages a portfolio of major infrastructure and renovation projects totaling $200M per year.

Your Role on the Team

Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

What It Takes to be Successful

Required:

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Skill to organize and prioritize assignments in order to satisfy the requirements of a variety of customers.
• Ability to adapt to changes in priorities and to work effectively in an environment subject to frequent interruptions.
• Skill to establish and maintain courteous and professional relationships with customers and vendors from diverse backgrounds.
• Knowledge of materials used by trades and maintenance personnel.
• Ability to gather and analyze data.
• Effective verbal and written communication skills.
• Skill in utilizing Windows-based software, including basic knowledge of MS Excel, Word, email, and internet.
• Knowledge of University policy and procedure related to low value purchasing and of accepted business practices in public procurement.
• Ability to maintain high ethical and professional standards.
• Ability to establish and maintain accurate files and records.
• Ability to identify and locate sources for goods and services.
• High school diploma or equivalent experience
• 1-3 years customer service

Preferred:

• Knowledge of, and skill to input and extract data from "PAL" system.
• Skill in extracting data from "Data Warehouse" system.
• Skill to operate forklift truck.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $28.49- $34.66 (Hourly).


Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization