Assistant Purchasing & Storeroom Manager

The Crescent Hotels Group; Los Angeles (CA); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading hotel group in Los Angeles is offering a position in shipping and receiving. The role includes ensuring the quality of delivered goods, managing inventory, and maintaining organized storage areas. Candidates must possess communication skills, strong attention to detail, and previous hospitality experience is preferred. A strong team player mentality is essential for this role in a dynamic hotel environment.

Benefits

Free Parking

Free Staff Meal

Competitive Paid Time Off

Marriott Discounts Worldwide

Qualifications

• 1 year of experience in shipping and receiving of supplies and invoices.
• Moderate to excellent computer skills.
• Ability to lift, push, pull 50-100 pounds.

Responsibilities

• Conduct thorough inspections of deliveries for compliance with standards.
• Assist in organizing storage areas and ensure cleanliness.
• Direct the traffic of incoming items and assist with inventory.

Skills

Communication

Organizational Skills

Team Player

Customer Service

Attention to Detail

Tools

Excel

Outlook

Google Chrome

Job description

Description

We offer FREE parking, FREE staff meal, competitive Paid Time Off and we also offer Marriott discounts Worldwide for part time associates!

JOB OVERVIEW:

Ensure that all delivered items meet the approved standards established by the hotel Food & Beverage and Purchasing Departments, as well as in compliance with ServSafe.

Conducts a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability. Responsibilities include receiving packages delivered to the property for hotel-wide operations and guests, logging them in appropriately. Keeps storage areas clean and organized.

Assist all hotel departments as requested/needed. Provides additional support to the Management team as requested/needed. Coordinates on any out of stock items that must be ordered for delivery, as well as any new items requested by customers.

REPORTS TO: Director of Finance

ESSENTIAL JOB FUNCTIONS:

1. Check shipment by comparing it with Daily Order Sheet and invoice to ensure that what we are receiving what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date).
2. Fill out an error correction when necessary in duplicate to assure proper credit for amount of discrepancy and immediately notify the Management team of shortage to arrange for a replacement or credit.
3. If shipment is correct, time stamp, and sign the driver’s, as well as, hotel’s copy(s) of invoice. Place the hotel stamp on front side of invoice and sign next to “Received By” field.
4. If shipment is received with delivery slip or memo invoice, follow same procedure and fill out a “goods received without invoice” form (completed after inspection).
5. Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, out “as purchased”, i.e., per each, per pound, per case.
6. Labels all incoming bread and bakery deliveries as to outlet or banquet function.
7. Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc.
8. Assists and directs End of Month (EOM) inventory along with the F & B Management team as necessary.
9. Assists outlets' employees in filling requisitions, transfer sheets, temperature logs, and sanitation maintenance daily.
10. Completes all tasks promptly and safely.
11. Assists with placement of daily, weekly, and monthly orders.

REQUIRED SKILLS AND ABILITIES:

Must have a Self-starting personality with an even disposition. Always maintains a professional appearance and manner. Can communicate well with guests, vendors, & other associates. Must be willing to “pitch-in” and help co-workers with their job duties and be a team player. Must be able to withstand prolonged periods of standing and/or walking.

Must have the ability to communicate in English.

Must have an attention to detain and organizational skill set.

Must have moderate to excellent computer skills. Excel, Outlook, Google Chrome.

Hospitality Experience in an F&B setting is preferred.

Must be available for early AM for incoming delivery schedules.

Ability to lift, push, pull 50-100 pounds or more on a regular basis.

Experience with a pallet jack, hand truck are a plus.

We are an equal opportunity employer

Qualifications

Experience with shipping and receiving of supplies and invoices

Experience

• Required

  1 years:

  Experience with shipping and receiving of supplies and invoices

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Crescent Hotels & Resorts