Purchasing Assistant

St. Charles Community College; Cottleville (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

St. Charles Community College in Missouri is seeking a full-time Purchasing Assistant to provide administrative support in purchasing materials, supplies, services, and equipment. The role involves turning requisitions into purchase orders, verifying specs, and maintaining contract records.

The position supports the Purchasing Department, expedites orders, and assists with vendor communications. An Associates degree or equivalent experience is required, with strong computer skills and attention

Qualifications

• Associates degree and 1-2 years related experience, or three years or more related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies and vendors.
• Skill in the use of personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints, concerns, and problems in a timely manner.

Responsibilities

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.
• Converts on-line requisitions to purchase orders; issues and distributes purchase orders to appropriate purchasing staff for authorization; distributes signed purchase orders to vendors and appropriate College departments.
• Reviews requisitions that do not require competitive process and verifies pricing, terms and conditions. Authorizes, approves and issues purchase orders following individual level of delegated authority based on College policies and purchasing procedures.
• Expedites purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased by the College and reporting the information to the appropriate department.
• Maintains and updates database of College contracts; follow-up expiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9's and renewals of contracts for the Buyers and the Director of Purchasing.
• Provides continuity of administration within the Purchasing Department by assisting other staff, as necessary.
• Maintains general purchasing filing system for requisitions, purchase orders, bids, and certificates of insurance, contracts, vendor performance, vendor catalogs, general correspondence and related logs.
• Serves as backup for other department positions as needed.

Education

Associates degree

Job description

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

We are seeking a full-time Purchasing Assistant who will provide administrative support involving the application of the procurement of materials, supplies, services and equipment within the purchasing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.

• Converts on-line requisitions to purchase orders; issues and distributes purchase orders to appropriate purchasing staff for authorization; distributes signed purchase orders to vendors and appropriate College departments.

• Reviews requisitions that do not require competitive process and verifies pricing, terms and conditions. Authorizes, approves and issues purchase orders following individual level of delegated authority based on College policies and purchasing procedures.

• Expedites purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased by the College and reporting the information to the appropriate department.

• Maintains and updates database of College contracts; follow-up expiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9's and renewals of contracts for the Buyers and the Director of Purchasing.

• Provides continuity of administration within the Purchasing Department by assisting other staff, as necessary.

• Maintains general purchasing filing system for requisitions, purchase orders, bids, and certificates of insurance, contracts, vendor performance, vendor catalogs, general correspondence and related logs.

• Serves as backup for other department positions as needed.

MINIMUM QUALIFICATIONS

• Associates degree and 1-2 years related experience, or
• Three (3) years or more related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies and vendors.
• Skill in the use of personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints, concerns, and problems in a timely manner

St. Charles Community College is an Equal Opportunity Employer.