Purchasing Assistant - 526804

University of Alabama, Tuscaloosa; Tuscaloosa (AL); On-site; USD 10,000 - 60,000; Full time

Job summary

The University of Alabama seeks a Purchasing Assistant for the Metallurgical and Materials Engineering Department. Duties include procurement support, processing purchasing paperwork, monitoring orders, and assisting with student registration and scheduling. This role requires strong organizational skills and proficiency with MS Office applications, particularly Excel.

Qualifications

• High school diploma or GED is required.
• Proficiency in personal computers and standard application software is essential.
• Preferred experience with UA operating software and budgetary processes.

Responsibilities

• Aides in procurement-related activities at the university level.
• Processes purchasing paperwork and tracks packages.
• Oversees travel arrangements and room scheduling.

Skills

Organization

Communication

Reliability

Computer Skills

Customer Service

Education

High school diploma or GED

Tools

Outlook

Word

PowerPoint

Excel

Job description

Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 214281 - Metallurgical and Materials Eng

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary: Provides purchasing and operational support for the Metallurgical and Materials Engineering (MTE) Department. Processes the purchasing paperwork for the department including receiving all purchasing requests, placing orders, reconciling P-Card purchases in Concur, monitoring and tracking packages, and assisting with the distribution of the packages. Oversees travel arrangements. Oversees room scheduling. Assists students on registration, scheduling, student information, and course/curricular materials.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel), with some advanced proficiency in Excel. Good organizational and public relations skills. Punctual and reliable. Excellent communication skills and customer friendly service. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting. Ability to research and prepare comprehensive reports. Ability to work in a rapid pace with numerous interruptions and cope with stressful conditions. Demonstrated tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative.

Preferred Qualifications: Experience with UA operating software program. Thorough experience with MS Excel. Experience entering class/course schedules in Banner and assigning classrooms in Astra. Experience with budgetary and purchasing, which includes balancing department accounts, reconciling credit card statements in Concur, and processing purchase orders in buyBAMA.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity :The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.