Purchasing Assistant

Rose-Hulman Institute of Technology; Terre Haute (IN); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Tuition Exchange

Paid leave

Job summary

Rose-Hulman Institute of Technology in Terre Haute, IN, seeks a detail-oriented Purchasing Assistant to support Facilities operations. You will process purchasing card transactions, prepare monthly reports, manage inventory, obtain vendor quotes, and coordinate deliveries to support departmental needs.

Qualifications include an associate degree and 3–5 years in purchasing or accounting, with strong organizational and communication skills.

Qualifications

• Associate degree and 3–5 years in purchasing, business admin, or accounting.
• Strong organizational, communication, and problem-solving skills.
• Experience with databases, spreadsheets, and word processing software.

Responsibilities

• Process purchasing card transactions and monthly department reports.
• Procure goods and services and manage inventory levels; obtain vendor quotations.
• Coordinate deliveries, monitor expenditures, and align with budget requirements.

Skills

Organizational skills

Communication

Problem-solving

Customer service

Education

Associate degree

3-5 years purchasing experience

Tools

Database

Spreadsheet software

Word processing

Job description

Purchasing Assistant

Rose-HulmanInstitute of Technology, consistently ranked the No. 1 undergraduateengineering college in the nation by U.S. News & World Report for 27consecutive years, is seeking a detail-oriented and highly organized PurchasingAssistant to support Facilities operations.

This positionis responsible for processing purchasing card transactions and preparingmonthly departmental reports, including requesting, collecting, coding,scanning, and submitting receipts for management approval. The PurchasingAssistant procures goods and services in support of departmental needs bymanaging inventory levels, obtaining and comparing vendor quotations,coordinating deliveries, monitoring expenditures to align with budgetaryrequirements, and purchasing office supplies, breakroom items, vehiclelicenses, and registrations. Additionally, the role coordinates and managesdepartmental and campus events, processes utility invoices, and maintainsrecords of campus utility usage to support operational tracking and reporting.

The PurchasingAssistant also administers the department clothing program by managing theclothing budget, coordinating purchases, maintaining accurate records, andcommunicating clothing allowance balances to department staff. This positionrequires strong organizational, customer service, and financial reconciliationskills, along with the ability to manage multiple priorities while ensuringaccuracy and compliance with institutional policies and procedures.

Qualifiedcandidates will hold an associate degree and three to five years of experiencein a purchasing, business administration, or accounting role. Knowledge ofdatabase, spreadsheet, and word processing software is required. Excellentorganizational, communication, and problem-solving skills are necessary.

Preferredcandidates will have the ability to work independently and understand basicaccounting principles.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, andflexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance, Pet Insurance, and CaregiverResources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional development. As a Rose-Hulmanemployee, you will also enjoy access to full-service fitness facilities andprogramming; a performing arts center featuring national touring acts andcampus productions; and access to state-of-the-art labs, facilities, andequipment. All employees experience opportunities to have an impact on studentlives and be part of a greater purpose through multidisciplinary projectcollaboration that can have a global impact as well as receiving continualencouragement and support of philanthropic and volunteer opportunities.

• avariety of health benefit options
• voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance, Pet Insurance, and CaregiverResources
• participation in Tuition Exchange
• a generous and flexible paidleave program and dedicated time for professional development
• access to full-service fitness facilities andprogramming
• a performing arts center featuring national touring acts andcampus productions
• access to state-of-the-art labs, facilities, andequipment

Rose-HulmanInstitute of Technology is a STEM (Science, Technology, Engineering, andMathematics) focused institution, whose students’ education and success are thenucleus of everything we strive for. We support and recognize excellence inteaching, learning, innovation, and intellectual growth of our students,faculty, and staff. Our campus culture is student-focused, welcoming, andinclusive. Here, we believe that every employee has a role to play in themission of the institute: to provide our students with the world's bestundergraduate science, engineering, and mathematics education in an environmentof individual attention and support.

Locatedon the banks of the Wabash River and conveniently located within drivingdistance of seven major cities, Terre Haute is a vibrant community with arevitalized downtown, museums, parks, four higher ed institutions, a richhistorical past, and dynamic food, music, and arts scene.

Payrangeis $23.56 – $28.37 (or $49,000 - $59,000 annually). Pay is competitive. Ahigher pay may be negotiated based on experience and qualifications.

Rose-Hulmanconducts background checks for all prospective employees, including criminalhistory, education, social media, employment, driving records, and referencechecks, where relevant to job duties. The scope depends on the role'sresponsibilities and Institute necessity. Information from background checkswill be used solely to assess a candidate's suitability for employment,ensuring a safe and productive workplace, and will be handled in compliancewith federal and state laws.

Thisposition is not eligible for work visa sponsorship at this time.

EEO

Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.