Administrative Assistant

Rose-Hulman Institute of Technology; Terre Haute (IN); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Tuition Exchange

Generous paid leave

Fitness facilities access

Job summary

Rose-Hulman Institute of Technology is seeking an Administrative Assistant in the Office of the President. The role involves answering inquiries, greeting visitors, maintaining filing systems, and supporting various operational areas including the bookstore and online textbook system.

You will manage calendars, schedule travel, prepare materials for meetings, and assist with budgets and reimbursements. Qualified candidates typically hold an associate degree with 3–5 years of professional

Qualifications

• Associate degree and 3–5 years of professional work experience.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Advanced skills in Microsoft Office Suite or similar software.
• Excellent organizational skills and attention to detail.

Responsibilities

• Perform basic clerical duties, field inquiries, and greet visitors.
• Set up and maintain filing systems and databases.
• Create and formulate spreadsheets and manage information systems.
• Schedule appointments, meetings, and travel plans; prepare notes.
• Monitor budgets and handle travel reimbursements and expenses.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Attention to detail

Adaptability

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Rose-Hulman Institute of Technology has an opening in theOffice of the President as an Administrative Assistant. We have been ranked No.1 among U.S. engineering colleges by the U.S. News & World Report BestColleges Guide for the last 27 consecutive years.

As the Administrative Assistant in the Office of thePresident, you will perform basic clerical duties for the Institute byfielding, screening, and redirecting telephone, and walk-in routine inquiries,greeting visitors and providing general information. You will set up andmaintain filing systems and databases, create and formulate spreadsheets, andpreserve materials from a variety of information systems. This position willalso include projects for various operational areas, including oversight of theInstitute’s online textbook system and supporting the Bookstore.

Additionally, the Administrative Assistant will scheduleappointments, meetings and locations using an electronic calendar; plan andschedule w/o consultation; arrange programs/events; attend meetings and preparenotes, follow up as necessary; independently compile materials for meetings.The position will arrange details of complicated travel plans involving lengthytrips; prepare travel schedule, itinerary and appointment contacts; reviewaccuracy of assigned charges; order supplies within guidelines; may assist withtravel reimbursements. This position will monitor budgets for expenses andbalances; investigate discrepancies; process charges, P-Card purchases, andtravel reimbursements; may assist with grant preparation.

Qualified candidates will have an associate degree andthree to five years of professional work experience.

Preferred candidates will have higher educationexperience; excellent verbal and written communication skills, excellentinterpersonal and customer service skills; advanced skills in Microsoft OfficeSuite or related software; ability to learn and adapt to new processes andsystems; excellent organizational skills and attention to detail; advancedunderstanding of clerical procedures and systems such as recordkeeping andfiling; and the ability to work independently.
At Rose-Hulman, your successes are celebrated in a welcoming, supportive, andflexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance, Pet Insurance, and CaregiverResources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional development. As a Rose-Hulmenployee, you will also enjoy access to full-service fitness facilities andprogramming; a performing arts center featuring national touring acts andcampus productions; and access to state-of-the-art labs, facilities, andequipment. All employees experience opportunities to have an impact on studentlives and be part of a greater purpose through multidisciplinary projectcollaboration that can have a global impact as well as receiving continualencouragement and support of philanthropic and volunteer opportunities.

Consistently ranked No. 1 among U.S. engineering collegesby U.S. News & World Report, Rose-Hulman Institute of Technology isa STEM (Science, Technology, Engineering, and Mathematics) focused institution,whose students’ education and success are the nucleus of everything we strivefor. We support and recognize excellence in teaching, learning, innovation, andintellectual growth of our students, faculty, and staff. Our campus culture isstudent-focused, welcoming, and inclusive. Here, we believe that every employeehas a role to play in the mission of the institute: to provide our students withthe world's best undergraduate science, engineering, and mathematics educationin an environment of individual attention and support.

Located on the banks of the Wabash River and convenientlylocated within driving distance of seven major cities, Terre Haute is a vibrantcommunity with a revitalized downtown, museums, parks, four higher edinstitutions, a rich historical past, and dynamic food, music, and arts scene.

Payrange is $19.23 – $21.63 (or $40,000 - $45,000 annually). Pay is competitive.A higher pay may be negotiated based on experience and qualifications.

Rose-Hulman conducts background checks for all prospectiveemployees, including criminal history, education, social media, employment,driving records, and reference checks, where relevant to job duties. The scopedepends on the role's responsibilities and Institute necessity. Informationfrom background checks will be used solely to assess a candidate's suitabilityfor employment, ensuring a safe and productive workplace, and will be handledin compliance with federal and state laws.

This position is not eligible for workvisa sponsorship at this time.

EEO

Rose-Hulman Institute of Technology is an equalopportunity employer. It is the Institute’s policy to treat all employees andapplicants equally according to their individual qualifications, abilities,experiences, and other employment standards. Rose-Hulman will not discriminateagainst any employee, applicant for employment, student or applicant foradmission, including protections for those opposing discrimination orparticipating in any complaint process on campus or within the Equal EmploymentOpportunity Commission or other human rights agencies. Rose-Hulman Institute ofTechnology is committed to providing access, equal opportunity, and reasonableaccommodation for individuals with disabilities in employment, its services,programs, and activities. To request reasonable accommodation, please contactthe Office of Human Resources.