Purchasing Assistant

Seminole State College of Florida; Sanford (FL); On-site; USD 17,000 - 24,000; Part time

Job summary

Seminole State College of Florida is seeking a part-time Purchasing Assistant to provide clerical support in the purchasing department, including processing purchase orders and requisitions, maintaining files, and answering phones.

The role requires a high school diploma and at least one year of office experience; familiarity with purchasing practices and Microsoft Office 365 is preferred; may travel between campuses.

Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• One year experience in an office environment.

Responsibilities

• Changes purchase orders in PeopleSoft for end user such as price, product information, contact information, and cancellation.
• Reviews, processes, distributes, and closes requisitions and purchase orders.
• Maintains purchasing documents, files, databases, and records (e.g. requests for proposal, bid files, contracts) for documentation and compliance with established policies and regulatory guidelines.
• Performs clerical task such as answering the telephones, scheduling, copying, faxing, and proofreading documents.
• Provides information and assistance on purchasing policies, procedures, and services.
• Obtains from vendors for requested commodities and services the ordering information, pricing, availability, and delivery date.
• Assists with opening, recording, and tabulating competitive solicitation responses from vendors.
• Performs other duties as may be required or assigned.

Skills

Office experience

Communication skills

Education

High school diploma

Tools

Microsoft Office 365

Job description

Responsibilities

The part‑time Purchasing Assistant provides clerical and other support services in the purchasing department, including purchase orders, requisitions, maintaining files, and answering telephones.

Essential Functions

• Changes purchase orders in PeopleSoft for end user such as price, product information, contact information, and cancellation.
• Reviews, processes, distributes, and closes requisitions and purchase orders.
• Maintains purchasing documents, files, databases, and records (e.g. requests for proposal, bid files, contracts) for documentation and compliance with established policies and regulatory guidelines.
• Performs clerical task such as answering the telephones, scheduling, copying, faxing, and proofreading documents.
• Provides information and assistance on purchasing policies, procedures, and services.
• Obtains from vendors for requested commodities and services the ordering information, pricing, availability, and delivery date.
• Assists with opening, recording, and tabulating competitive solicitation responses from vendors.
• Performs other duties as may be required or assigned.

Required Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• One year experience in an office environment.

Desired Qualifications

• One year experience in purchasing.

Knowledge, Skills & Abilities

• Knowledge of purchasing practices and procedures.
• Knowledge of and ability to interpret College policies and procedures.
• Excellent Microsoft Office 365 skills (including Outlook, Word, Excel), and ability to become proficient in MS Teams.
• Ability to understand both oral and written instructions.
• Excellent verbal and written communication and interpersonal skills.
• Ability to plan and organize job responsibilities and priorities; ability to work independently.
• Ability to interact effectively and maintain good working relations with all levels of management, staff, and suppliers.
• Demonstrates a professional, courteous demeanor.
• Committed to working in a multi-cultural environment.

Work Environment and Special Considerations

• Works in an office environment.
• Acceptable hearing and eyesight with or without correction.
• Extended periods of sitting, viewing a computer screen, and typing on a computer keyboard.
• May travel between campuses and other in-district locations.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

This position is eligible for Veteran’s Preference.

$15 Hourly up to 26 hours per week.

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

Veterans' Preference

Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws. To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

Holders of Degrees from Institutions Outside the USA

Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone [phone] or email address www.wes.org. The interview process may be delayed until such a review has been completed.