Admissions Assistant I

Seminole State College of Florida; Sanford (FL); On-site; USD 20,000 - 26,000; Part time

Job summary

Seminole State College of Florida in Sanford, FL is seeking a part-time Admissions Clerk to greet students, answer calls, assist with admissions, registration and financial aid information, and support the Student Affairs office.

You will enter admissions data, schedule orientation appointments, run data queries, and help with campus tours and new student orientations. Evening hours may be required, and a high school diploma is required.

Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• Secretarial experience (desired).
• Experience working in a college admissions office (desired).
• Committed to working in a multi-cultural environment.

Responsibilities

• Greet students and answer telephone with a professional manner.
• Provide information about admissions/registration procedures to walk-ins.
• Data enter admissions applications, update student data files, and set orientation appointments.
• Enter student data in admissions tracking system.
• Respond to student and faculty inquiries.
• Give campus tours.
• Conduct new student orientations.
• Answer telephone with professional procedure and be able to answer general and specific questions regarding the College availability, fees, office hours, directions to the College.
• Update the Admissions training manual as necessary.
• Responsible for FACTS applications.
• Responsible for all online admissions inquiries.
• Responsible for training of part time and temporary staff on application entry.

Skills

Telephone etiquette

Customer service

Data entry

Office procedures

Communication skills

Multicultural environment

Education

High school diploma

Tools

Admissions tracking system

Word processing

Basic data entry software

Job description

Responsibilities

DESCRIPTION: Greet students and answer telephone with a professional manner. Ability to answer general and specific questions regarding the College admissions, financial aid and registration procedures, course offerings, fees, office hours, directions to the College and special activities. Assist in the operations of the Student Affairs office. Some evening work may be required.

Essential Functions

• Provides information about admissions/registration procedures to walk-ins.
• Data enter admissions applications, update student data files, and set orientation appointments.
• Enters student data in admissions tracking system.
• Responds to student and faculty inquiries.
• Give campus tours.
• Conduct new student orientations.
• Answer telephone with a professional procedure and is able to answer general and specific questions regarding the College availability, fees, office hours, directions to the College.
• Update the Admissions training manual as necessary.
• Responsible for FACTS applications.
• Responsible for all online admissions inquires.
• Responsible for training of part time and temporary staff on application entry.
• Performs other site and position specific responsibilities as assigned.

Required Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.

Desired Qualifications

• Secretarial experience.
• Experience working in a college admissions office desired.
• Committed to working in a multi-cultural environment.

Knowledge, Abilities & Skills

• Knowledge of and ability to interpret College policies and procedures.
• Ability to understand the organizations and programs of the College.
• Ability to operate data entry and word processing software and a personal computer.
• Ability to understand both oral and written instructions.
• Telephone communication skills.
• Superior customer service skills.
• Committed to working in a multicultural environment.

Environmental Conditions

• Work inside in an office environment.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Pay Benefits And Work Schedule

$15.00 Hourly up to 26 hours per week.

This posting may close at any time.

THIS IS A PART-TIME POOL POSITION.

While a posting may exist on our website, there may or may not be a need at this time; however, submitted applications remain active for one academic year and are available for the Department to reviewed as openings become available. The Department will contact any applicants selected for interview.

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position.

These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

Other Information

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

Holders Of Degrees From Institutions Outside The Usa

Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.

This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone [phone] or email address www.wes.org. The interview process may be delayed until such a review has been completed.