Coordinator, Business Admin and Engineering Technology

Seminole State College of Florida; Sanford (FL); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Flexible work options

Health insurance

Paid tuition

Free on-campus parking

Job summary

Seminole State College of Florida is seeking a Coordinator, Business Admin and Engineering Technology to provide essential administrative and operational support for the department. The role ensures smooth scheduling, compliance, recordkeeping, and day-to-day activities across faculty, staff, students, and external partners.

The position involves budgeting support, purchases, payroll processes, and coordinating textbooks, course data, and department communications.

Qualifications

• Associate's degree from a regionally or nationally accredited institution is required.
• Three (3) years of administrative/operational support experience.
• Bachelor's degree from a regionally or nationally accredited institution is preferred.
• Experience with enterprise information systems such as PeopleSoft or equivalent software is desired.
• Strong organizational, communication, and compliance skills.

Responsibilities

• Provide daily administrative support for the Business and Engineering Technology department and ensure efficient operations.
• Maintain records and documentation for regulatory compliance, audits, and meetings.
• Assist with operating budget processes including purchasing, expenditures, and grant-related materials.
• Support recruitment logistics, onboarding, and Federal Work Study supervision.
• Coordinate procurement, vendor communications, and instructional supplies.
• Coordinate course scheduling and faculty assignments and maintain program information for catalogs and websites.
• Assist with workload reporting and documentation for instructional assignments and approvals.
• Monitor compliance requirements including training, syllabus submissions, and textbook validations.
• Coordinate textbook adoption, orders, and publisher communications.
• Manage timesheets and payroll approvals for full-time and part-time staff.
• Maintain departmental calendars, meetings, events, travel, and facilities arrangements.
• Provide responsive communication to students, faculty, staff, vendors, and partners.
• Perform other duties as assigned.

Skills

Organizational skills

Verbal and written communications

Attention to detail

Time management

Multitasking

Team collaboration

Problem-solving

Adaptability

Customer service

Professionalism

Education

Associate's degree

Bachelor's degree (preferred)

Tools

PeopleSoft

Microsoft Office Suite

Job description

Responsibilities

Description: The Coordinator, Business Admin and Engineering Technology providesadministrative and operational support to ensure the efficientcoordination of departmental programs, scheduling, compliance, andday-to-day operations of the Business and Engineering Technologydepartment. The position supports department leadership, faculty,staff, students, and external partners through coordination ofrecords, procurement, personnel processes, instructional resources,events, and departmental communications.

Essential Functions

• 1. Provides daily coordination and comprehensive administrativesupport for the Business and Engineering Technology department,ensuring efficient departmental operations, program logistics,compliance, and adherence to institutional policies andprocedures.
• 2. Maintains departmental records and documentation necessary forregulatory compliance, accreditation activities, audits, reportingrequirements, and departmental meetings.
• 3. Assists in preparing and monitoring the department’s operatingbudget by processing purchasing requisitions, maintainingexpenditure records, reconciling financial documentation, andorganizing materials related to grant administration.
• 4. Supports department faculty and staff by assisting withrecruitment logistics, onboarding processes, employmentdocumentation, and supervising Federal Work Study students,including scheduling, training, and work assignments.
• 5. Coordinates procurement and vendor activities by obtainingquotes, processing purchase requests, maintaining vendorcommunications, verifying lab fees, processing invoices, andcoordinating the acquisition of instructional and departmentalsupplies.
• 6. Coordinates data entry for course scheduling and facultyassignments and maintains accurate program and course informationfor the catalog, website, and other institutional resources.
• 7. Assists with faculty workload reporting and maintains supportingdocumentation for instructional assignments, approvals, and relateddepartmental processes.
• 8. Monitors departmental compliance requirements, including facultydocumentation, mandatory training completion, syllabus submissions,textbook validations, and other institutional, accreditation, andregulatory requirements.
• 9. Coordinates textbook adoption and instructional materialsprocesses, including textbook orders and communication withpublishers and vendors to secure required materials and facultydesk copies.
• 10. Manages timekeeping processes for full-time and part-timeemployees by reviewing timesheets, obtaining necessary approvals,resolving discrepancies, and ensuring timely submission toPayroll.
• 11. Maintains departmental calendars, schedules meetings, advisorycommittee activities, recruitment and outreach events, andcoordinates travel, conference registrations, facilities,equipment, and related logistical arrangements.
• 12. Provides support to students, faculty, staff, vendors, andcommunity partners by coordinating communications, responding toinquiries, providing departmental information, and supportingday-to-day departmental activities.
• 13. Performs other duties as may be required or assigned.

Required Qualifications

• 1. Associate's degree from a regionally or nationally accreditedinstitution.
• 2. Three (3) years of experience providing administrative andoperational support in a professional setting.

Desired Qualifications

• 1. Bachelor's degree from a regionally or nationally accreditedinstitution.
• 2. Experience working in higher education or a similarenvironment.
• 3. Experience using enterprise information systems such asPeopleSoft or equivalent software.
• 3. Experience with financial recordkeeping, purchasing, scheduling,payroll processing, compliance activities, or relatedadministrative functions.

Knowledge, Skills & Abilities

• 1. Excellent organizational skills and attention to detail.
• 2. Excellent verbal, written, and interpersonal communicationskills.
• 3. Excellent planning and organizational skills with the ability toprioritize multiple assignments.
• 4. Demonstrated critical thinking, sound judgment, and proactiveproblem-solving skills.
• 5. Ability to maintain confidential information withdiscretion.
• 6. Ability to use technology to organize, analyze, and communicateinformation effectively.
• 7. Proficiency with Microsoft Office Suite, including Word, Excel,Outlook, PowerPoint, and Teams.
• 8. Ability to work independently while collaborating effectivelywith faculty, staff, administrators, students, and externalpartners.
• 9. Ability to meet deadlines and work effectively in a fast-paced,multi-priority environment.
• 10. Ability to provide professional, courteous customerservice.
• 11. Commitment to working effectively in a multiculturalenvironment.

Work Environment and Special Considerations

• 1. Works primarily in an office environment.
• 2. May travel between campuses and other local destinations.
• 3. May occasionally be required to work flexible hours, includingevenings and weekends.

This description in no way states or implies that these are theonly duties to be performed by the employee occupying this position. The employee will be required to follow any otherjob-related instructions and perform any other job-related dutiesrequested by their supervisor.

This position is eligible for Veteran's Preference.

Pay Benefits and WorkSchedule

We offer competitive pay with a beginning salary of $46,668commensurate with education and experience exceed the requiredqualifications, plus an attractive total rewardspackage including:

• Flexible work options with a 37.5 hour work week and generouspaid time off (holidays, annual and sick leave, and CollegeBreaks)
• A variety of paid health and life insurance coverages
• Wellness incentives and free gym membership at the RaiderFitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking

Conditions of Employment

Finalists and individuals recommended for employment at SeminoleState College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal backgroundchecks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer andstrictly prohibits discrimination on the basis of race, color,religion, pregnancy, national origin, ethnicity, age, sex, gender,veterans’ or military status, disability, sexual orientation,genetic information, marital status, or any other factor protectedunder applicable federal, state, and local laws, rules, andregulations in its programs, activities, and employment.

Other Information

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’sPreference laws by providing preference in hiring to covered jobapplicants. Moreover, in recognition of the valuable contributionsmade by veterans, the College also considers any applicant’smilitary service background when filling job positions not coveredby Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy ofyour DD-214 form, Certificate of Release or Discharge from ActiveDuty must be uploaded and attached to your application to claimVeterans' Preference.

Holdings of Degrees From Institutions Outside The USA

Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts anddegrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of CredentialEvaluation Services.

This evaluation must be submitted at the time of application. Werecommend World Education Services at P.O. Box 5087, Bowling GreenStation, New York, NY 10274-5087, telephone [phone] or emailaddress www.wes.org. The interview process may be delayed until such a review has been completed.