Purchasing Assistant

Block Iron & Supply Company Inc.; Oshkosh (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Long Term Disability

Life Insurance

Accident and Critical IllnessInsurance

ID Theft Protection Plan

401k plan and match

Job summary

Block Iron & Supply Company Inc. is seeking a detail-oriented Purchasing Assistant to support our Purchasing Department. This role manages purchase orders, coordinates with suppliers, tracks deliveries, and resolves issues with defective products.

Strong organization and communication are essential. The ideal candidate will handle invoice processing support, inventory counts, and maintain accurate records while coordinating with Accounts Payable.

Qualifications

• HS Diploma or GED required.
• Experience in purchasing, administrative or supply chain roles desirable.
• Excellent oral communication and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Must pass pre-employment background check and drug screen.

Responsibilities

• Generate replacement purchase orders for defective products that need to be returned and replaced.
• Address issues from defective hardware by documenting problems, coordinating with suppliers, and ensuring replacements are processed.
• Assist Accounts Payable with invoice processing and statement reconciliation as needed.
• Conduct regular counts of products to ensure inventory accuracy.
• Submit and track hardware orders to suppliers with accurate quantities and delivery times.
• Review order acknowledgments for discrepancies in pricing, quantities, and shipping details, and resolve.
• Stay up to date on buy programs to ensure discounts and pricing are correct.
• Monitor order acknowledgments and shipping dates; ensure timely data entry.
• Maintain spreadsheets and records in line with deadlines.
• Perform other duties as assigned by the Purchasing Department.

Skills

Microsoft Excel

Microsoft Word

Gmail

Communication skills

Organizational skills

Problem solving

Teamwork

Self-motivation

Education

HS Diploma or GED

Tools

Microsoft Office

Gmail

Job description

Position: Full-Time, Monday – Friday, 8:00 AM to 5:00 PM

Required Education: HS Diploma and/or GED Equivalent

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short Term and Long Term Disability
• Life Insurance
• Accident and Critical Illness Insurance
• ID Theft Protection Plan
• 401k plan and match

Position Overview

We are seeking a detail-oriented and proactive Purchasing Assistant to support our Purchasing Department. This individual will play a critical role in managing purchase orders, resolving issues related to defective products, maintaining accurate records, and ensuring smooth communication with suppliers. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively both independently and as part of a team.

Duties & Responsibilities

• Generate replacement purchase orders for defective products that need to be returned and replaced.
• Address issues resulting from defective hardware by documenting the problem (e.g., taking photos), coordinating with suppliers, and ensuring replacements are processed efficiently.
• Assist Accounts Payable with invoice processing and statement reconciliation as needed, ensuring timely payments and accurate records.
• Conduct regular counts of products to ensure inventory levels are accurate and up to date.
• Submit and track hardware orders to suppliers, ensuring accuracy in quantities and delivery times.
• Review order acknowledgments for discrepancies in pricing, quantities, shipping addresses, ship dates, and other critical details. Resolve discrepancies promptly.
• Stay up to date on current buy programs and ensure the company is receiving the correct discounts and pricing from suppliers.
• Monitor and follow up on order acknowledgments and shipping dates, ensuring all information is entered accurately and in a timely manner.
• Ensure proper tracking and completion of spreadsheets, maintaining up-to-date records in accordance with departmental deadlines.
• Perform other duties as assigned based on the needs of the business and the Purchasing Department

Minimum Qualifications

• Proficient in Microsoft Office products, including, but not limited to, Word, Excel, and Gmail
• Proven experience in a purchasing, administrative or supply chain role is desirable
• Have both a functional and working knowledge of computers in general
• Must pass pre-employment background check and drug screen
• Must have excellent oral communication skills and positive interpersonal skills
• Excellent attention to detail and problem-solving abilities
• Ability to work independently and as part of a team in a fast-paced environment
• Must be self-motivated and proactive.
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Must have a strong work ethic