Purchasing Assistant

Sullivan & Cromwell LLP; New York (NY); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Overtime pay

Discretionary bonuses

Other benefits

Benefits page

Job summary

Sullivan & Cromwell LLP in New York seeks a detail-oriented inventory clerk to manage stock, process purchase orders, maintain an orderly stock room, and support efficient office operations across the firm.

You will handle daily requests, verify receipts against orders, log items in NetDocs, prepare reports, lift up to 50 lbs, and ensure compliance with firm security policies while safeguarding confidential materials.

Qualifications

• High School diploma or equivalent.
• Experience with stock management and purchase orders.
• Ability to lift up to 50 lbs and handle daily requests.

Responsibilities

• Monitor inventory for general supplies and archives boxes.
• Process stock purchase orders end-to-end; file docs in NetDocs.
• Verify receipts and place items in correct locations; keep stock room organized.
• Fulfill daily supply requests via E-REQ, email, phone, or walk-ins; lift up to 50 lbs.
• Log requests for name plates, business cards, and memo pads; process PO.
• Maintain logs for borrowed items and ensure timely returns; support security policies.
• Prepare statistical reports as needed.
• Log and return recycled toner cartridges and support firm information security policies.

Skills

Computer literacy

Stock room experience

Customer service

Education

High School diploma

Tools

NetDocs

Job description

Summary

Responsible for stock inventory and processing purchase orders for stock replenishment in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Monitors inventory for general supplies, paper and archives boxes.
• Processes purchase orders for stock material following through from receiving to invoice processing, saving all documentation in NetDocs.
• Verifies receipt of ordered supply items and their placement in appropriate locations, maintaining a neat and orderly stock room.
• Fills daily requests for supplies via E-REQ, email, telephone and service window walk - ups. Able to lift 50lbs. and move items from one place to another.
• Receives, reviews and processes requests for name plates, business cards and memo pads through proof, review and purchase order processing.
• Maintains logs for borrowed items (i.e. dictation units, litigation bags) and assures their return toinventory onatimelybasis..
• Prepares statistical reports as needed .
• Receives and logs return of recycled toner cartridges.
• In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm's information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

Computer literate, some prior stock room experience required. Able to interact with fast paced service requests. Excellent customer service skills.

EDUCATION And/or EXPERIENCE

High School dip l oma .

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The base salary range offered for this role will be $60,000.00. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

Benefits

• overtime pay
• discretionary bonuses
• other benefits
• For a more comprehensive list of employee benefits, please visit Professional Staff I Careers | Sullivan & Cromwell LLP.