Purchasing Assistant

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

SUNY Upstate Medical University in Syracuse is seeking a Purchasing Assistant responsible for the procurement process regarding operating room supplies and non-capital equipment. Candidates should have an Associates degree and relevant experience, along with strong communication and analytical skills.

This role includes monitoring inventory, confirming purchase orders, and working with surgical staff to meet needs. Experience with Lawson Materials Management and Microsoft 365 is preferred. The position involves working M-F from 7:00am to 3:30pm, with potential overtime.

Qualifications

• Associates degree and two years relevant experience in a healthcare setting.
• Excellent written/oral communication and computer skills required.
• Experience with purchasing and/or materials management preferred.

Responsibilities

• Responsible for all aspects of the procurement process for operating room supplies.
• Tracks deliveries, follows up on back ordered items, maintains supplier relationships.
• Conducts inventory scans to trigger replenishment orders as needed.

Skills

Analytical skills

Communication skills

Microsoft 365 suite familiarity

Education

Associates degree

Tools

Lawson Materials Management software

Tableau

Business objects

Job description

Job Summary:

The Purchasing Assistant is responsible for all aspects of the procurement process for operating room supplies, non-capital equipment and repairs. Places and confirms purchase orders, tracks deliveries, follows up on back ordered items, maintains supplier relationships, and ensures accurate records within the facility's computer system. Processes bill only orders and reconciles with business office. Monitors and replenishes perpetual inventory items including regularly scheduled physical counts. This role involves coordinating with surgical staff to determine needs, assisting with vendor communication for product information, resolving discrepancies with Accounts Payable. Works closely with the Hospital Purchasing and Value Analysis teams to ensure contracted price and appropriate approvals are obtained. Conducts inventory scans to trigger replenishment orders as needed and provides coverage for inventory tasks during other employees paid time off.

Minimum Qualifications:

Associates degree and two years relevant experience (preferably in a healthcare setting) or equivalent combination of education and experience, plus excellent written/oral communication, analytical and computer skills required.

Preferred Qualifications:

Purchasing and/or materials management experience, familiarity with Microsoft 365 suite, business objects and tableau preferred. Experience in Lawson Materials Management software desirable

Work Days:

M-F 7:00am-3:30pm occasional overtime based on operational needs